FAQs – Read First: Documentation & Clearance

WHAT IS THE FIELD PLACEMENT PAPERWORK SUBMISSION AND COURSE REGISTRATION DEADLINE?

FIELD PLACEMENT DOCUMENT SUBMISSION DEADLINE:

All Students, regardless of program, must have all accurate, completed documentation uploaded to the DC Connect Pre-Placement Paperwork module by the deadline dates noted below:

PAPERWORK MODULES – PAPERWORK SUBMISSION DEADLINE

WINTER 2019

SPRING 2019

Paperwork Modules OPEN For All Programs

OCTOBER 29, 2018

MARCH 5, 2019

Paperwork Modules CLOSE For All Programs
(All Paperwork must be submitted to DC Connect)

DECEMBER 10, 2018

APRIL 16, 2019

WHAT PAPERWORK DO I NEED TO SUBMIT FOR MY PLACEMENT?

Document submission varies between programs.

Please click on the FAQ section for your program in the menu down the left side of this page to view that program’s documentation requirements.

AM I ELIGIBLE FOR FIELD PLACEMENT?

You are eligible if you have the following:

  1. Successful completion of ALL required prerequisite courses
  2. Achieved a minimum Program GPA of 2.0
  3. Completed and uploaded all of the required documentation for your program’s field placement by the posted deadline.

Note: You will be advised via email (sent to your DCMAIL.ca email address) and removed from the placement course if you have not met the above minimum criteria.

HOW DO I REQUEST ACTIVATION IN ORDER TO UPLOAD MY PLACEMENT PAPERWORK?

In order to gain access to the Pre-Placement Paperwork Module, you must do the following to request activation:

Please complete the following steps no less than one (1) week before the posted deadline below, in order to submit your Pre-Placement Paperwork on time:

Email placementsconed@durhamcollege.ca and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3

This does not register you in the Field placement course itself.  You also need to register and pay the course fee for the placement before the deadline noted above. (SSW & ECE students see Course Registration note above)

NOTES

  • It is important that you send this information at least one week prior to the closing of the modules.
  • Please submit your request only once.  You will receive an automatic reply with further details.
  • Within 2-3 business days, you will be activated in two DC Connect modules.  They are the “Pending Activation” and the “Pre-Placement Paperwork” Module. 
  • Once you have been activated in the DC Connect Pre-Placement Paperwork module, you will receive an automatic notification to your dcmail.ca email account within DC Connect. 
  • You will then be required to submit your paperwork in the “Pre-Placement Paperwork” module associated with your program before the deadline date.
  • Students are required to monitor their dcmail.ca email account once activation is requested and ongoing throughout the duration of their placement, as placement correspondence will only be sent to the student’s dcmail.ca address.  Personal email addresses will not be used.

WHERE DO I UPLOAD MY PAPERWORK?

Once you have requested activation in DC Connect, within 24-48 hours, you will see the “Pre-Placement Paperwork” module associated with your program.  This is where you will upload your documentation.

WHAT IS THE PENDING ACTIVATION MODULE ON MY DC CONNECT COURSE LISTING?

The “Pending Activation” module allows our IT department to register you in one of the “Pre-Placement Paperwork” modules. The “Pre-Placement Paperwork” module associated with your program will contain all of the required documentation for your program’s field placement eligibility.

The Pending Activation module does not contain any dropboxes for uploading paperwork.

 

WHEN CAN I UPLOAD MY DOCUMENTATION?

The Pre-Placement Paperwork modules will be open for uploading as noted below:

PAPERWORK MODULES – PAPERWORK SUBMISSION DEADLINE

WINTER 2019

SPRING 2019

Paperwork Modules OPEN For All Programs

OCTOBER 29, 2018

MARCH 5, 2019

Paperwork Modules CLOSE For All Programs
(All Paperwork must be submitted to DC Connect)

DECEMBER 10, 2018

APRIL 16, 2019

DOES MY PAPERWORK HAVE TO BE APPROVED BEFORE I CAN REGISTER FOR THE FIELD PLACEMENT COURSE?

Business, Educational Support, Nursing & Victimology Students:  Do not wait until your paperwork has been approved before registering for the field placement course(s) online.  You must be registered and have your documentation submitted by the deadline posted.  Online registration is available for these programs.

ECE & SSW students:  Online registration is not available for the ECE or SSW programs.  Seats are limited for the placement courses in these programs, and will be approved for students who have uploaded complete and approved documentation on a first come, first served basis.
Eligible students will be advised to register (via your DCMAIL.ca email account only) after your prerequisite audit is complete and your documentation has been reviewed and approved.

WHEN CAN I REGISTER FOR MY FIELD PLACEMENT COURSE?

Business, Educational Support, Nursing & Victimology students can register for the field placement courses online as soon as the current term is available.

ECE & SSW students: must have all documentation submitted and approved before permitted to register for the course itself.
Seats are limited for the placement courses in these programs.  You will be advised to register (via your DCMAIL.ca email account only) once your documentation has been reviewed and approved.
Seats will be approved for students who have uploaded complete and approved documentation on a first come, first served basis.

I NEED TO REGISTER FOR MY FIELD PLACEMENT, BUT OSAP HAS NOT PROVIDED ME WITH MY FUNDS YET. WHAT DO I DO?

Please send an email to placementsconed@durhamcollege.ca to advise the placement officer.

Regardless of your OSAP status, you will be required to submit all of your complete documentation by the posted deadlines.

HOW WILL I KNOW IF/WHEN MY PAPERWORK HAS BEEN APPROVED?

Each assignment box in the Pre-Placement Paperwork module will be reviewed, assigned a grade and feedback provided.  You will receive this feedback in DC Connect only.  It is your responsibility to keep checking the module until all of the items have been reviewed and graded as a Pass.

Approval of paperwork does not mean you are cleared to begin your placement hours.  Once your agency has been contacted and confirmed by the Placement Officer, you will receive an official clearance email (to your DCMAIL.ca account only) advising you of your next steps.

Any hours completed prior to official clearance will not be counted and will need to be made up before the end date of the course.

WHEN WILL I BE CLEARED TO START MY PLACEMENT?

Once your eligibility has been confirmed and your placement agency has been confirmed, you will receive a clearance email via your DCMAIL.ca email account only, advising you of your next steps.

Students will not be cleared prior to the posted start date.

Students are not permitted to start before official clearance.  Hours completed prior to official clearance will not be counted and will need to be made up before the end date for the course.

It takes a significant amount of time to review all student paperwork.  Once this is complete, the process of placing and clearing students will begin.  Please refrain from contacting Continuing Education or the Placement Officer to check the status of your placement clearance.  You will  be advised as soon as this information is available.

CAN I CALL OR EMAIL FOR PLACEMENT STATUS UPDATES?

It is preferred that students refrain from calling or emailing to get updates.  This takes time away from the process of securing your placement.

Every student is provided with feedback in DC Connect on each submission.  If you receive a “P” (Pass) for all items, the next step is for the Placement Officer to confirm and secure your agency and then clear you to begin.
We encourage students to check DC Connect and your DCMAIL.ca account daily for updates and any important communication.

Depending on your program and the type of agency you are to be placed with, securing and confirming a placement can take time.  Multiple agencies may need to be contacted in order to find a suitable placement opportunity.
You will be contacted as soon as an agency has been confirmed for you.

HOW WILL I BE NOTIFIED WHEN I AM CLEARED?

Students will be contacted via email to their DC MAIL email account ONLY.
Clearances will not be sent to personal email accounts. Please ensure you are checking your dcmail.ca account daily.

Students may wish to have their DCMAIL.ca account forwarded to their personal account.  Instructions for doing this can be found in the Pre-Placement Paperwork module or by contacting IT Support Services at 905-721-3333.