FAQs – Early Childhood Education Placements

HOW DO I REGISTER?

Spaces are limited in the ECE program field placements.  As such, approval to register for an ECE field placement course will be provided to each student based on the submission of accurate and complete pre-placement documentation, on a first come, first served bases, in addition to the completion of all required prerequisite courses and a program GPA of at least 2.0 or higher.

The Placement Officer will review all placement requirements and advise each student, via email to the student’s DCMAIL.ca account only, whether or not they have been approved to register for the course.

WHAT DOCUMENTS ARE REQUIRED FOR MY FIELD PLACEMENT?

The following are the documents required for each of the ECE field placements.  These forms are all found in the DC Connect Pre-Placement Paperwork module.

**NOTE: The Original Criminal Reference Check with Vulnerable Sector Screen must be received by the School of Continuing Education (Office #A160) to verify its authenticity.  Please ensure this item is received ON or BEFORE the posted deadline date for the term in which you are registered. Please ensure you order more than one copy of the Criminal Reference Check, as the document will not be returned.  You must keep one copy for your records and/or to provide to your placement host.
Please note that you must provide a new, Original CRC for every placement.

I AM REGISTERED FOR FIELD PLACEMENT AND OBSERVING THE YOUNG CHILD, DO I HAVE TO SUBMIT THE SAME PAPERWORK?

Students who are registered for ECE Field Placement Level 1 and Observing the Young Child at the same time must upload the following document found in the DC Connect Pre-Observation module: (The remainder of the documents will be uploaded to the DC Connect Pre-Placement module)

  • Observing the Young Child application form

Students completing only the Observing the Young Child must provide the following documents found in the DC Connect Pre-Observation module:

  • Observing the Young Child application form
  • Entry Immunization Form
  • Criminal Reference Check with Vulnerable Sector Screen**

Students completing their Observing the Young Child at their place of employment must provide the following additional form:

  • Employer Verification for Observations

Note:  Only observations for the Observing the Young Child course can be done at your place of employment.  Field Placements cannot be done where you work.

 

**NOTE: The Original Criminal Reference Check with Vulnerable Sector Screen must be received by the School of Continuing Education (Office #A160) to verify its authenticity.  Please ensure this item is received ON or BEFORE the posted deadline date for the term in which you are registered. Please ensure you order more than one copy of the Criminal Reference Check, as the document will not be returned.  You must keep one copy for your records and/or to provide to your placement/observing host.

I HAVE HAD A CRIMINAL REFERENCE CHECK COMPLTED IN THE PAST, DO I NEED A NEW ONE?

The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement. – example: Regional Daycare centres often require the CRC is no more than 1 month old). You must provide an Original CRC for every placement.
Winter Placements: If your placement begins in January, the CRC cannot be issued prior to August of the previous year.
Spring/Summer Placements:
If your placement begins in May, the CRC cannot be issued prior to December of the previous year.
Fall Placements:
If your placement begins in September, the CRC cannot be issued prior to April of the same year.

HOW MANY HOURS MUST I COMPLETE FOR PLACEMENT?

Students are required to complete the hours, as indicated below, and must be completed by the course end date as advertised.
Students will be required to complete seminar hours online and actively participate in online discussions.
The hours required for each placement are as follows:
Field Placement 1: 196 hrs (agency) + 4 hrs (online) = 200 hrs
Field Placement 2: 182 hrs (agency) + 4 hrs (online) = 186 hrs
Field Placement 3: 245 hrs (agency) + 4 hrs (online) = 249 hrs
Students must complete ALL required hours & final evaluation on or before the published course end date. Failure to do so will result in the student receiving an unsatisfactory grade for the field placement course.

I WORK FULL TIME, HOW CAN I DO A PLACEMENT ALSO?

Students may find it necessary to make personal adjustments to work and/or family schedules in order to complete the field placement. Options to be considered are: leaves of absence, use of vacation time, extended work hours to free up hours for placement, etc. We recognize that such arrangements require a great deal of time and effort on the students’ (and their families’) part and applaud their commitment to the achievement of their goals.

HOW MANY HOURS CAN I DO PER WEEK?

Students are required to arrange a mutually suitable schedule with the host agency supervisor once cleared.
When arranging their schedule, students must ensure they meet the required number of hours by the end date of the course.

Students may complete up to a maximum of 40 hours per week at the placement setting during program time.

Student shifts must be no shorter than Five (5) consecutive hours and not extend beyond Nine (9) consecutive hours, and completed within program time.

IS THERE A MINIMUM/MAXIMUM NUMBER OF HOURS REQUIRED PER SHIFT?

Student shifts must be no shorter than Five (5) consecutive hours and not extend beyond Nine (9) consecutive hours.

DOES MY LUNCH HOUR COUNT TOWARD MY PLACEMENT HOURS?

Only the hours you complete in active placement activities will count toward your required hours.

AM I ALLOWED TO FIND MY OWN PLACEMENT?

Students within the Durham Region are not permitted to contact the host agency to arrange their placement.  Students are required to complete the application and upload to DC Connect Pre-Placement Paperwork module. The Placement Officer will contact the host agency and arrange the placement on your behalf. Due to the limited availability of host agencies, students will be placed in the first available agency approved by the Placement Officer.

Students OUTSIDE of the Durham Region must secure their own placements and provide the host details on the Outside Durham Region portion of the application form found in the Pre-Placement Paperwork module in DC Connect.

 

I LIVE OUTSIDE OF DURHAM REGION, AM I ALLOWED TO FIND MY OWN PLACEMENT?

Yes. Continuing Education students who are living outside of the Durham Region are required to contact the host agency to arrange their placement. Students are required to provide the agency contact information required on the application form and upload to DC Connect Pre-Placement Paperwork module for the term they are registering in. The Placement Officer will contact the host agency to confirm and finalize the placement.

Placement Level 3 students requesting specialized (School) placements are required to contact their local School Board office for instructions on how to arrange their placements.  Many school boards have different approval processes, and you must follow your school board’s requirements.  Approval by only the school’s principal may not guarantee your acceptance with the school board.

CAN I DO MY PLACEMENT IN ANOTHER PROVINCE?

Field Placements in this program must be completed within the Province of Ontario.

HOW IS MY PLACEMENT SETTING DECIDED?

Students in the Durham Region are not permitted to arrange their own placements.
Students are placed at the first available agency based on the student’s area of residence as well as the availability of placement opportunities in the surrounding area.
Students may be required to travel to placement if there are no opportunities available close by.
Students are required to provide their availability on the application form found in the DC Connect Pre-Placement module in order to allow the host agency to determine whether or not they can accommodate each student.

Students residing outside of Durham Region will be required to research and secure their own placements and provide the agency information on the Outside of Durham Region form. The college Placement Officer will contact the setting to confirm and finalize the arrangements provided on the application form.

Individual agency requests will be assessed according to the following criteria, as determined by the Placement Officer:

  • The requested placement setting has availability with the appropriate age group.
  • A qualified RECE or Ministry of Education certified teacher (School Placements) in the setting is available and willing to supervise the student during the proposed time frame.
  • The requested placement setting meets the Insurance coverage requirement.

Wherever possible, college staff will attempt to organize placement experiences to meet the requests and needs of applicants.

WHAT DO I NEED TO DO IN ORDER TO APPLY FOR A SPECIALIZED PLACEMENT (SCHOOL SETTING)?

If you wish to complete your placement in a specialized setting you MUST NOT contact the setting directly, unless you are doing your placement outside of the Durham Region.
Please note:  You must be eligible and approved for a specialized setting – students applying outside of Durham Region must advise their proposed agency that approvals will be provided AFTER the paperwork submission deadline.

You are requested to complete the Specialized Placement Application and upload to the DC Connect Pre-Placement Paperwork module.  If you are eligible, the placement officer will process your application and contact the setting on your behalf.

A specialized placement can only be completed in Level 3.

You will not be eligible for a specialized placement if you PLAR challenged Levels 1 & 2.

The opportunity to complete a Field Placement in a specialized setting is a privilege to be earned by each student interested in this type of placement. Because the number of specialized settings available is limited and the skills required in these settings are advanced, students need to demonstrate their ability to manage in these environments. Specialized settings include, but are not limited to, placements in Public/Catholic Schools, Ontario Early Years Centres, Centres for children with exceptionalities, and Montessori Schools.

Final eligibility will be based in large part on the behaviour of the student during their previous two placements. Any breach of the conditions outlined below may result in ineligibility of the student for the Specialized Placement. Eligibility for these settings will be determined based on the following 4 factors:

  1. The student has had successful, incident free completion of field placements I and II. Please note:  If you PLAR Challenged BOTH field placements I and II, you will not be eligible for a specialized placement setting in level III.
  2. The following behaviours have been demonstrated in current and past placements or courses:- honesty and integrity (no Student Alerts on file) – appropriate spelling and grammar in all written work – ability to meet deadlines as evidenced by the complete and timely submission of all paperwork and credentials for Field Placement (application form & pre-placement documentation)
  3. Cumulative GPA of 4.0 or higher. (updated Spring 2018)
  4. ESSAY – Please complete the following and submit along with this application. This submission needs to follow the instructions completely. You will be evaluated based on your professional presentation skills as indicated in your written submission and on your adherence to the structure and limitations identified.

In a typed (size 10 or 11 font), one page, double-spaced paper, respond to the following questions using full essay format:

  1. What are your career goals? Where would you like to see yourself five years from now?
  2. What are three strengths you demonstrate that make you a suitable candidate for the environment you have chosen to apply to?
  3. What is one area of your skills as an educator that you need to develop further?

MAY I DO MY PLACEMENT WHERE I WORK?

Doing your placement where you work is a conflict of interest and is not permitted.

MAY I DO MY PLACEMENT WHERE A RELATIVE IS EMPLOYED?

Students are not permitted to complete a placement experience under the supervision of a family member. This would be considered a conflict of interest.

MAY I DO MY PLACEMENT WHERE MY CHILD ATTENDS?

Students are not permitted to complete a placement experience in the setting in which they are also a parent.

MAY I DO ALL OF MY PLACEMENTS AT THE SAME SETTING?

Students are not permitted to attend the same setting for more than one placement.
Students are required to attend different age groups for each placement. This provides a greater variety in experience and greater flexibility in the job market.

MY AGENCY HOST WANTS TO PAY ME, IS THIS ALLOWED?

Field placements are unpaid learning opportunities, and therefore, students are not permitted to accept payment for the field placement experience.

MAY I BEGIN MY PLACEMENT BEFORE THE COURSE BEGINS?

Students must ensure that they have been officially cleared prior to beginning their hours at the host agency.
Clearance will not occur prior to the start date for the placement course.

Any hours completed prior to official clearance will not be counted and must be made up before the end of the course.

HOW WILL I KNOW WHEN I CAN BEGIN MY HOURS?

Each student will receive official clearance via email to their DCMAIL.ca account only advising them of placement details and official clearance date.

AM I ABLE TO CHALLENGE ANY/ALL OF MY FIELD PLACEMENTS?

Only ECE Field Placement levels 1 and 2 are eligible for Prior Learning Assessment and Recognition (PLAR).
ECE Field Placement 3 is not eligible for PLAR.

For more information on the PLAR process, please call 905-712-3053 or email plar@durhamcollege.ca

Please note:
If you PLAR Challenged BOTH field placements I and II, you will not be eligible for a specialized placement setting in level III.

If you are planning on PLAR challenging your first placement, it is recommended that you also challenge ECE Field Placement Preparation 2, as it is a co-requisite course with ECE Field Placement 1.

WHAT IS THE WITHDRAWAL POLICY FOR FIELD PLACEMENTS?

Students may withdraw/transfer during the first 13 days after the official start date.

If students have been given official clearance to begin placement, no refund or transfer will be accepted.

Do you have more questions?  Please contact the Placement Officer at placementsconed@durhamcollege.ca for assistance.