FAQs – Educational Support Placements

HOW DO I REGISTER?

Students register for Educational Support Field Placement courses in the same way they would do so for their theory courses.

Students must register and submit the required documentation by the deadline date posted on the Field Placement page.

WHAT DOCUMENTS ARE REQUIRED FOR MY FIELD PLACEMENT?

The following are the documents required for field placements in the Educational Support program.  These forms are all found in the DC Connect Pre-Placement Paperwork module.

  • Completed application form
  • Entry Immunization Form
  • Criminal Reference Check with Vulnerable Sector Screen**
  • Standard First Aid with CPR – Level C
  • Four Online Training Modules:
    • Worker Health & Safety Awareness in 4 Steps
    • WHMIS Training
    • AODA Training
    • Workplace Violence and Harassment Prevention

(Due to updates to these certificates, as of October 2108, the certificates must be completed within the Pre-Placement Paperwork module)

**NOTE: The Original Criminal Reference Check with Vulnerable Sector Screen must be received by the School of Continuing Education (Office #A160) to verify its authenticity.  Please ensure this item is received ON or BEFORE the posted deadline date for the term in which you are registered. Please ensure you order more than one copy of the Criminal Reference Check, as the document will not be returned.  You must keep one copy for your records and/or to provide to your placement host.

Please note: If your local police services agency does not provide multiple copies of the CRC, please complete the CRC Verification/Request for Return Form and submit to the Continuing Education Office with the required supporting documentation and fee noted on the form.

Please note that you must provide an Original CRC for each placement in your program.

Winter Placements – If your placement begins in January, the CRC cannot be issued prior to August of the previous year.
Spring Placements – If your placement begins in May, the CRC cannot be issued prior to December of the previous year.
Fall Placements – If your placement begins in September, the CRC cannot be issued prior to April of the same year.

Criminal Reference Checks must be either hand delivered or mailed/couriered to:
Continuing Education, Durham College
2000 Simcoe Street North, Office A160
Oshawa, Ontario   L1H 7L7
Attn: Laurel Kimball, Practicum Officer

HOW MANY HOURS MUST I COMPLETE FOR PLACEMENT?

Please view the Field Placement course description for the required hours for your program’s placement course(s) on the Continuing Education website:  Educational Support (Two-Year Diploma)

I WORK FULL TIME, HOW CAN I DO A PLACEMENT ALSO?

Students may find it necessary to make personal adjustments to work and/or family schedules in order to complete the field placement. Options to be considered are: leaves of absence, use of vacation time, extended work hours to free up hours for placement, etc. We recognize that such arrangements require a great deal of time and effort on the students’ (and their families’) part and applaud their commitment to the achievement of their goals.

CAN I DO MY PLACEMENT IN ANOTHER PROVINCE?

Field Placements in this program must be completed within the Province of Ontario.

HOW MANY HOURS CAN I DO PER WEEK?

Students are required to arrange a mutually suitable schedule with the host agency supervisor. When arranging their schedule, students must ensure they meet the required number of hours by the end date of the course.

AM I REQUIRED TO FIND MY OWN PLACEMENT?

Students outside of Durham Region should first contact the school board in their area to determine the process for obtaining placements.  Not following your school board’s process could jeopardize future placements.  Please do not contact the individual school directly unless advised by your area’s school board.

If you are within the Durham Region, please follow the procedure below:

DURHAM REGION SCHOOL BOARD APPLICATION PROCESS – PUBLIC AND CATHOLIC SCHOOLS:

  • Students are not permitted to contact the individual schools OR the school board office.
  • Students are required to complete the application form and submit by the paperwork deadline.
  • The school board will provide the placement location to the Placement Officer.
  • The Placement Officer will then advise the student when he/she has been cleared to begin.

MAY I DO MY PLACEMENT WHERE I WORK?

Doing your placement where you work is a conflict of interest and is not permitted.

MAY I DO MY PLACEMENT WHERE A RELATIVE IS EMPLOYED?

Students are not permitted to complete a placement experience where they have a relative or familial relationship with anyone with supervisory responsibility at the agency. This would be considered a conflict of interest.

MY AGENCY HOST WANTS TO PAY ME, IS THIS ALLOWED?

Field placements are unpaid learning opportunities, and therefore, students are not permitted to accept payment for the field placement experience.

MAY I BEGIN MY PLACEMENT BEFORE THE COURSE BEGINS?

Students must ensure that they have been officially cleared prior to beginning their hours at the host agency.
Clearance will not occur prior to the start date for the placement course.

Any hours completed prior to official clearance will not be counted and must be made up before the end of the course.

HOW WILL I KNOW WHEN I CAN BEGIN MY HOURS?

Each student will receive official clearance via email to their DCMAIL.ca account only advising them of placement details and official clearance date.

WHAT IS THE WITHDRAWAL POLICY FOR FIELD PLACEMENTS?

Students may withdraw/transfer during the first 13 days after the official start date.

If students have been given official clearance to begin placement, no refund or transfer will be accepted.

Do you have more questions?  Please contact the Placement Officer at placementsconed@durhamcollege.ca for assistance.