Revised Grading and Academic Progression Practices for Winter 2020

Dear students,

Let me first start by saying THANK YOU. You have faced a whirlwind of change, and I want to acknowledge your patience and ability to pivot to online learning under such stressful circumstances. 

Now we are into the second week of our alternate delivery model and have received a great deal of feedback on the effectiveness of the transition. Completing the winter semester this way was not what anyone expected and you have stepped up and made it work.

We recognize that the rapid transition to online course delivery comes with its challenges. As such, several interim changes have been made to our standard practices to support your academic success.

We will continue to maintain our academic integrity principles, but the persistence of COVID-19 has reinforced the need to be flexible and resilient.

As a result, the following interim changes will be implemented for the Winter 2020 semester: 

Post-secondary grade release date: 

  • Courses completing on Friday, April 17: grades will be released to students on Tuesday, April 28, 4 p.m. 
  • Courses completing on Friday, April 24: grades will be released to students: Friday, May 1, 4 p.m.
  • Courses with lab/shop/studio/placement or other face-to-face delivery requirements, that cannot be completed until we return to campus: students will see an incomplete grade (INC) for that course when grades are released. When you are back in class and have achieved the required course learning outcomes, your final grade will replace the “INC”.
  • Grade timelines for Centre for Professional and Part-time Learning courses remain unchanged.

Revised post-secondary grading policy (for the Winter 2020 semester only)

Where you have not passed a course, you will automatically receive a Withdrawal (W) notation on your transcript. This will be reflected on your permanent transcript as a reflection of DC’s response to the COVID-19 pandemic. As per the Grading Policy, you will not be granted credit for courses in which a ‘W’ was awarded, and the ‘W’ grade will not impact your GPA. You will still be required to repeat the course where necessary to complete program requirements. The course where a ‘W’ grade has been assigned will not count as a course attempt. There will not be a resulting tuition refund.

Where you have received a passing numeric grade in a course, but do not want that result to appear on your transcript or to adversely impact your GPA, you can have your numeric grade converted to Satisfactory (SAT) grade. To take advantage of this opportunity, you must complete the SAT Conversion form that will be available on MyCampus and submit it to Strategic Enrolment Services (SES).

Students who choose this option should be aware that your eligibility for honours and awards (including financial aid awards that consider GPA) may be impacted. You may not be eligible for credit transfer, which may impact the evaluation of your transcripts (for admissions, credit transfer or advanced standing) and transfers to co-op options at Durham College and at other academic institutions.

Academic progression

Academic Standing is used to determine the eligibility of students to continue or graduate from their programs. Although Academic Standing will be assessed, you will not be required to withdraw from your program following the winter 2020 semester. You will be eligible to register in the next semester.  

Extension to the withdrawal date without academic penalty

As a reminder, students who choose to withdraw from their post-secondary program can do so until Monday, April 6.  

Once again, thank you for your cooperation and patience. Please be reminded of the virtual supports available to you to help with your academic and health and wellness needs. 

Should you have any questions, please contact your academic advisor.

Please stay well,

Elaine Popp

Vice-President, Academic