Withdrawals and Refunds


Course Cancellation

A full refund will be issued if Durham College cancels a course.

Withdrawals/Tuition Refunds/Transfers

Once registered, you are academically and financially responsible for your course(s).

Failure to attend or access a course does not constitute withdrawal.

You must officially withdraw or transfer by the deadlines noted below using the Course Withdrawal form if you registered in person or by phone. If you registered online, you may use the online method.

All withdrawals are subject to a $30 administration fee; only the course tuition fee will be eligible for a refund.  Textbooks or any other supplies purchased by a student are their sole responsibility. Regardless of payment methods and where feasible, all refunds will be issued by e-transfer. Where this is not possible, a cheque will be issued.  Please allow two weeks for your e-transfer to be processed.  A PIN number to accept your e-transfer will be sent to your My Campus account.  Please keep this PIN number in a safe place.  Any future refunds will require it.  E-transfers, once sent, are available for 45 days.

Deadlines for withdrawal

Courses with a duration of six weeks or less

Withdrawal deadlines Academic standing Tuition fee refund
Only withdrawal requests received three or more business days prior to the scheduled start date are eligible to receive a refund. N/A Full tuition fees, less a $30 administrative charge, will be refunded.
Withdrawal requests received between two business days prior to the scheduled start date and up to four weeks before the end date of the course. The grade designation of “W” (Withdrawal Without Academic Penalty) will appear on student record. No refund
Withdrawal requests received outside of the above deadlines will not be accepted. Marks achieved will be recorded on the student’s record. No refund
Transfer Deadline: Transfer requests must be submitted three business days prior to the scheduled course start date.
Note: Only one transfer request per course is permitted. Refunds will not be given should the student choose to withdraw from the course into which they transferred.

 

Online courses with a duration of seven weeks or more

Withdrawal deadlines Academic standing Tuition fee refund
Withdrawal requests must be received within the first 13 calendar days after the official course start date to be eligible for a refund. N/A Full tuition fees, less a $30 administrative charge, will be refunded.
Withdrawal requests received after the 13th calendar day of the official course start date but prior to four weeks before the course end date. The grade designation of “W” (Withdrawal Without Academic Penalty) will appear on student record. No refund
Withdrawal requests received later than four weeks before the course end date will not be accepted. Marks achieved will be recorded on the student’s record. No refund
Transfer Deadline: Transfer requests must be submitted within the first 13 calendar days after the official course start date.
Note: Only one transfer request per course is permitted. Refunds will not be given should the student choose to withdraw from the course into which they transferred.

 

In-Class & In-Person courses with a duration of seven weeks or more

Withdrawal deadlines Academic standing Tuition fee refund
Withdrawal requests must be received prior to the start of the third class to be eligible for a refund. N/A Full tuition fees, less a $30 administrative charge, will be refunded.
Withdrawal requests received after the third class but prior to four weeks before the course end date. The grade designation of “W” (Withdrawal Without Academic Penalty) will appear on student record. No refund
Withdrawal requests received later than four weeks before the course end date will not be accepted. Marks achieved will be recorded on the student’s record. No refund
Transfer Deadline: Transfer requests must be submitted prior to the start of the third class.
Note: Only one transfer request per course is permitted. Refunds will not be given should the student choose to withdraw from the course into which they transferred.

 

Field Placement / Clinicals

Withdrawal deadlines Academic standing Tuition fee refund
Withdrawal requests must be received within the first 13 calendar days after the official course start date to be eligible for a refund. Once a student is cleared for placement no refund or transfer will be accepted (even if this is within the first 13 calendar days of the official course start date). N/A Full tuition fees, less a $30 administrative charge, will be refunded.
Withdrawal requests received after the 13th calendar day after the official course start date or after the student is cleared for placement but prior to 4 weeks before the course end date. The grade designation of “W” (Withdrawal Without Academic Penalty) will appear on the student’s record. No refund
Withdrawal requests received later than four weeks before the course end date will not be accepted. Marks achieved will be recorded on the student’s record. No refund
Transfer Deadline: Transfer requests must be submitted within the first 13 calendar days after the official course start date and before the student is cleared for placement.
Note: Only one transfer request per course is permitted. Refunds will not be given should the student choose to withdraw from the course into which they transferred.

 

Open Enrollment Courses

Withdrawal deadlines Academic standing Tuition fee refund
Withdrawal requests received no later than three calendar days after the student’s registration date are eligible to receive a refund. N/A Full tuition fees, less a $30 administrative charge, will be refunded.
Withdrawal requests received outside of the above deadlines will not be accepted. N/A No refund
Transfer Deadline: Transfer requests must be submitted no later than three calendar days after the student’s registration date.
Note: Only one transfer request per course is permitted. Refunds will not be given should the student choose to withdraw from the course into which they transferred.