ECE Resource Consulting Field Placement FAQs

If you are wanting to apply for a field placement, please read the following list of Frequently Asked Questions thoroughly.
If your question is not answered in one of these FAQs, please feel free to contact the placement officer at placementsconed@durhamcollege.ca

ECE Resource Consulting Field Placement FAQs

How do I request access to upload my placement paperwork?

In order to gain access and upload your paperwork to the Pre-Placement Paperwork module in DC Connect, please complete the following steps below no less than one (1) week before

All students wishing to apply for a field placement, must first request to be activated in their program's Pre-Placement Activation Module in order to submit the required documentation by the posted deadline.

Please complete the following steps below in order to request activation for DC Connect and access to Verified by Synergy Gateway:

Email pplplacements@durhamcollege.ca and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3

NOTES

  • Please submit your request only once.
  • Students will be required to upload pre-placement paperwork to VERIFIED by Synergy Gateway which is Durham College's third party documentation submission partner.  Once you have been activated with VERIFIED by Synergy Gateway, you must begin uploading your required paperwork to Synergy's platform.
  • Students will also be required to upload their program's field placement application in the DC Connect Placement Application module.
  • Students are required to monitor their dcmail.ca email account during the application process and throughout placement, as placement correspondence will only be sent to the student's dcmail.ca address.  Personal email addresses will not be used.

the posted deadline.

Email placementsconed@durhamcollege.ca and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3

This does not register you in the Field placement course itself.  You also need to register and pay the course fee for the placement before the deadline noted above. (SSW & ECE students see Course Registration note)

NOTES

  • It is important that you send this information at least one week prior to the closing of the modules. The dates are noted at the top of this page.
  • Please submit your request only once.  You will receive an automatic reply with further details.
  • Within 2-3 business days, you will be activated in two DC Connect modules.  They are the “Pending Activation” and the “Pre-Placement Paperwork” Module.
  • Once you have been activated in the DC Connect Pre-Placement Paperwork module, you will receive an automatic notification from the DC Connect system.
  • You will then be required to submit your paperwork in the “Pre-Placement Paperwork” module associated with your program before the deadline date.
  • Students are required to monitor their dcmail.ca email account once activation is requested and ongoing throughout the duration of their placement, as placement correspondence will only be sent to the student’s dcmail.ca address.  Personal email addresses will not be used.
What documents are required for my field placement?

The following are the documents required for ECE Resource Consulting placements.

Upload to DC Connect:

  • ECE Resource Consulting Field Placement application form

Upload to Verified by Synergy Gateway:

  • Entry Immunization Form
  • Criminal Reference Check with Vulnerable Sector Screen (Valid within 6 months)
  • Standard First Aid with CPR – Level C
  • Four Online Health & Safety Training Modules:
    • Worker Health & Safety Awareness in 4 Steps
    • WHMIS
    • AODA
    • Workplace Violence and Harassment Prevention
  • Diversity Certificate Module
I have had a criminal reference check completed in the past, do I need a new one?

The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement)

Please note that you must provide a CRC for every placement.

Winter Placements:
If your placement begins in January, the CRC cannot be issued prior to August of the previous year.

Spring/Summer Placements:
If your placement begins in May, the CRC cannot be issued prior to December of the previous year.

Fall Placements:
If your placement begins in September, the CRC cannot be issued prior to April of the same year.

How many hours must I complete for placement?

Please view the Field Placement course description for the required hours for your program’s placement course(s) on the Professional and Part-time Learning website: ECE Resource Consulting Graduate Certificate

I work full time, how can I do a placement also?

Students may find it necessary to make personal adjustments to work and/or family schedules in order to complete the field placement. Options to be considered are: leaves of absence, use of vacation time, extended work hours to free up hours for placement, etc. We recognize that such arrangements require a great deal of time and effort on the students’ (and their families’) part and applaud their commitment to the achievement of their goals.

How many hours can I do per week?

Students are required to arrange a mutually suitable schedule with the host agency supervisor. When arranging their schedule, students must ensure they meet the required number of hours by the end date of the course.

Am I required to find my own placement?

Yes.  Students are required to research and secure their own placements in this program.

Students wishing to attend a public or catholic school setting must follow their school board's placement procedure.
Do not contact individual schools unless directed by the School Board in your area.

Durham District School Board & Durham Catholic District School Board:

Students are not permitted to contact the individual schools OR the school board offices.  Students must provide the information requested on the Professional and Part-time Learning Field Placement Application Form (found in DC Connect Pre-Placement Paperwork Module), indicating their preferences.

The Professional and Part-time Learning Placement Officer will contact the Board and provide each student with placement host details once paperwork is approved and location has been confirmed.

Can I do my placement in another province?

Field Placement Level 1 (hosted by Seneca College) can be completed outside the Province of Ontario.

 

Field Placement 2 (hosted by Conestoga College) - Please contact Conestoga College for more information.

May I do my placement where I work?

Field Placement Level 1 (hosted by Seneca College) - Students are able to do their placement at their place of work, however, if this is the case there is some additional paperwork that will be required.  Please contact the placement officer prior to registering for the course.

Field Placement Level 2 (hosted by Conestoga College) - Students are able to do their placement at their place of work, however, the student cannot be paid for placement hours.  Please contact the placement officer prior to registering for the course.

May I do my placement where a relative is employed?

Students are not permitted to complete a placement experience where they have a relative or familial relationship with anyone with supervisory responsibility at the agency. This would be considered a conflict of interest.

My agency host wants to pay me, is this allowed?

Field placements are unpaid learning opportunities, and therefore, students are not permitted to accept payment for the field placement experience.

May I do both of my placements at the same setting?

Students are encouraged to complete both Field Placements at the same host agency if possible.

May I begin my placement before the course begins?

Students must ensure that they have been officially cleared prior to beginning their hours at the host agency.  Clearance will not occur prior to the start date for the placement course.

Any hours completed prior to official clearance will not be counted and must be made up before the end of the course.

Am I able to challenge any/all of my field placements?

Please contact the host college for more information about Prior Learning Assessment & Recognition (PLAR)

Placement Level One is not eligible for PLAR – Seneca College

Placement Level Two is not eligible for PLAR – Conestoga College

How will I know when I can begin my hours?

Each student will receive official clearance via email to their DCMAIL.ca account only advising them of placement details and official clearance date.

What is the withdrawal policy for field placements?

Students may withdraw/transfer during the first 13 days after the official start date.

If students have been given official clearance to begin placement, no refund or transfer will be accepted.