Healthcare Field Placement FAQs

Please note:

Hospital placement opportunities can take a significant amount of time to secure.  Students may not start their placement on the posted start date.

Students will be advised of placement clearance as soon as a placement agency has been approved.

Students may be required to travel outside of the Durham Region for available placement opportunities at their own expense.

Healthcare Program Specific FAQs

How do I request access to upload my placement paperwork?

All students wishing to apply for a field placement, must first request to be activated in their program's Pre-Placement Activation Module in order to submit the required documentation by the posted deadline.

Please complete the following steps below in order to request activation for DC Connect and access to Verified by Synergy Gateway:

Email and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3


  • Please submit your request only once.
  • Students will be required to upload pre-placement paperwork to VERIFIED by Synergy Gateway which is Durham College's third party documentation submission partner.  Once you have been activated with VERIFIED by Synergy Gateway, you must begin uploading your required paperwork to Synergy's platform.
  • Students will also be required to upload their program's field placement application in the DC Connect Placement Application module.
  • Students are required to monitor their email account during the application process and throughout placement, as placement correspondence will only be sent to the student's address.  Personal email addresses will not be used.
What documents are required for my field placement?

The following are the documents required for each placement.

Upload to DC Connect:

  • Completed application form
  • Professional Resume

Upload to Verified by Synergy Gateway:

  • Entry Immunization Form
  • Criminal Reference Check with Vulnerable Sector Screen
  • Standard First Aid & CPR Level C OR  BCLS (Registered RN/RPNs)
  • Fetal Health Surveillance Certificate (Perinatal Students Only)
  • Neonatal Resuscitation Provider Certificate (Perinatal Students Only)
  • Proof of current CNO Registration
  • Current Mask Fit Test results
  • Four Online Health & Safety Training Modules:
    • Worker Health & Safety Awareness in 4 Steps
    • WHMIS
    • AODA
    • Workplace Violence and Harassment Prevention
  • Diversity Certificate Module
I have had a criminal reference check completed in the past, do I need a new one?

The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement. – example: Regional Daycare centres often require the CRC is no more than 1 month old). You must provide an Original CRC for every placement.
Winter Placements: If your placement begins in January, the CRC cannot be issued prior to August of the previous year.
Spring/Summer Placements:
If your placement begins in May, the CRC cannot be issued prior to December of the previous year.
Fall Placements:
If your placement begins in September, the CRC cannot be issued prior to April of the same year.

How many hours must I complete for placement?

Please view the Field Placement course description for the required hours for your program’s placement course(s) on the Professional and Part-time Learning website:

I work full time, how can I do a placement also?

Students may find it necessary to make personal adjustments to work and/or family schedules in order to complete the field placement. Options to be considered are: leaves of absence, use of vacation time, extended work hours to free up hours for placement, etc. We recognize that such arrangements require a great deal of time and effort on the students’ (and their families’) part and applaud their commitment to the achievement of their goals.

How many hours can I do per week?

Students are required to arrange a mutually suitable schedule with the host agency supervisor. When arranging their schedule, students must ensure they meet the required number of hours by the end date of the course.

Am I required to find my own placement?

Students wishing to complete their placement in a hospital setting are not permitted to contact hospitals to arrange their own placements.

Students wishing to complete their placement in long-term care facilities or an agency other than a hospital setting (e.g. Dementia Studies, Mental Health Nursing, Palliative Care, etc.) must contact their chosen agency to arrange their own placement and provide the information on the application form by the posted deadline date.

Can I do my placement in another province?

Field Placements in this program must be completed within the Province of Ontario.

May I do my placement where I work?

Doing your placement where you work is a conflict of interest and is not permitted.

May I do my placement where a relative is employed?

Students are not permitted to complete a placement experience where they have a relative or familial relationship with anyone with supervisory responsibility at the agency. This would be considered a conflict of interest.

My agency host wants to pay me, is this allowed?

Field placements are unpaid learning opportunities, and therefore, students are not permitted to accept payment for the field placement experience.

May I begin my placement before the course begins?

Students must ensure that they have been officially cleared prior to beginning their hours at the host agency.  Clearance will not occur prior to the start date for the placement course.

Any hours completed prior to official clearance will not be counted and must be made up before the end of the course.

How long does it take to secure a placement within a hospital setting?

Due to the limited availability of in-hospital placements, it can take a considerable amount of time to find available opportunities.  Students may not be placed by the start date for the course, and in some cases, could be waiting weeks or even months for a preceptored placement opportunity to become available.

Students may not be placed at the hospital of their choice due to these limitations, and will be placed at the first available location in Durham Region and the surrounding GTA.
If students have limitations as to where they are placed, this could greatly affect the time it takes to be cleared to begin their placement.

Students must ensure that they have been officially cleared prior to beginning their hours at the host agency.
Clearance will not occur prior to the start date for the placement course.

Any hours completed prior to official clearance will not be counted and must be made up before the end of the course.

How will I know when I can begin my hours?

Each student will receive official clearance via email to their account only advising them of placement details and official clearance date.

What is the withdrawal policy for field placements?

Students may withdraw/transfer during the first 13 days after the official start date.

If students have been given official clearance to begin placement, no refund or transfer will be accepted.

Am I able to challenge any/all of my field placements?
Many program field placements are eligible for PLAR (Prior Learning Assessment & Recognition). Students are required to contact the PLAR office at or 905-721-3053 for details and to register for the challenge.