Field Placements

 

Please click this link to view the Fall 2020 Field Placement Status Update

For Durham College Covid-19 updates, please visit https://www.durhamcollege.ca

PAPERWORK SUBMISSION DEADLINES - Fall 2020

Paperwork Submission/Activation OPENS

July 6, 2020

Paperwork Submission/Activation CLOSES

August 20, 2020

Paperwork Submission Deadline (DC Connect only)

August 24, 2020

TERM START & END DATES

September 8 – December 15, 2020
*Students will not begin placement hours before September 8th.

STEPS TOWARD PLACEMENT - COVID-19 update

Step 1 - Paperwork Module Activation
All students wishing to apply for a field placement, must first request to be activated in their program's Pre-Placement Activation Module in order to submit the required documentation by the posted deadline. NOTE:   Virtual Placements will require additional paperwork found in the DC Connect Pre-Placement Paperwork Module Please complete the following steps below in order to request activation for DC Connect: Email pplplacements@durhamcollege.ca and provide the following information:
  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3
NOTES
  • Requests received after 2pm will be processed the next business day.
  • Please submit your request only once.
  •  
  • Students will be required to upload their program's field placement documentation to the DC Connect Pre-Placement Paperwork Module only.
  • Students will NOT be required to upload documentation to Synergy Gateway during COVID-19.
  • Students are required to monitor their dcmail.ca email account during the application process and throughout placement, as placement correspondence will only be sent to the student's dcmail.ca address.  Personal email addresses will not be used.
    Step 2 - Placement Eligibility

    PLACEMENT ELIGIBILITY

    • Students must complete ALL prerequisite courses prior to applying for field placement.
      Note: Some of the Business programs, All Health programs and ECE Field Placement #3 require that ALL courses in the program must be completed prior to registering for the final placement component.
    • Students must also have a minimum Grade Point Average (GPA) of 2.0 or higher in order to be eligible for placement.
    • Students must meet all paperwork and registration deadlines.
    Step 3 - Uploading Paperwork
    Students are required to upload placement paperwork to DC Connect only during COVID-19.
    • Once you have access to the DC Connect Pre-Placement Paperwork Module, please read and follow all of the instructions outlined in the platform.
    • Upload the required documentation to the platform as instructed.
    • Students must regularly check DC Connect to ensure documentation has been accepted and approved.
    • Failure to submit all complete, required documentation by the deadline will result in not being eligible for placement for the current term.

    DC CONNECT

    You will be advised if any missing or additional information is required in the feedback section for that submission folder in DC Connect. Once you have uploaded your application, you must continue to check DC Connect until a grade for that submission has been assigned. Failure to check feedback could result in missed paperwork deadlines if any corrections are required.   PLEASE NOTE: Any correspondence regarding paperwork/placement status, including clearance email, from both PPL and Synergy Gateway will be sent to your DCMAIL email account.  Please ensure you are checking this account regularly. 
    Step 4 - Paperwork Review & Approval

    For documents uploaded to DC Connect, the PPL Placement Officer will review and grade submissions during the time the module is available, as noted on the website.

    Once ALL paperwork has been reviewed and approved, each student will receive an email to his/her dcmail.ca email address with permission to register for their field placement course.

    Step 5 - Permission to Register for Field Placement

    Students in the following programs will receive permission to register (via email to their dcmail.ca email address) only when all of their documentation has been reviewed and approved by PPL.

    • Early Childhood Education Field Placements & Observing the Young Child Course
    • Early Childhood Education Resource Consulting Field Placements
    • Educational Support Field Placements
    • Justice & Emergency Services Placements
    • Library Technician Field Placements
    • Nursing Field Placements
    • Retirement Communities Field Placement
    • Social Service Worker Field Placements

    BUSINESS FIELD PLACEMENTS

    • Students may register for the field placements in Business programs online at any time before the deadline noted on the PPL Field Placement website.
    • Students are responsible for meeting the registration and paperwork deadlines.  Failing to do so will result in forfeiting placement for the current term.
    • Business students do not need to wait for paperwork to be approved before you register for your course.  It is important that students register by the posted deadline.
    Step 6 - Agency Approval and Confirmation

    Once the student has been granted permission to register for their placement, the PPL Placement Officer will contact each student's placement agency host to secure the student's placement.

    Your patience is appreciated during this time, as this process is lengthy and many students from all programs are being placed at the same time.

    Step 7 - Field Placement Clearance

    Once the student's host agency has been secured and/or approved, the student will receive an official clearance email sent to their dcmail.ca email address ONLY.

    Please note: 

    • The approval of documents uploaded, does not give you permission to begin your placement hours.
    • You are not to begin any placement hours until you have been officially cleared by the PPL Placement Officer.
    • Any hours completed prior to clearance will not be counted and must be made up prior to the course end date.
    • Clearance will only be sent to the student's dcmail.ca email account - personal email addresses will not be used.

    FIELD PLACEMENT INFORMATION

    COVID-19 Restrictions

    Please note:  During the COVID-19 pandemic, access to services may not be possible due to service closures and extended waiting periods.

    If you are planning on a VIRTUAL placement, PPL only requires the documentation found in the DC Connect Pre-Placement Paperwork Module to be provided.  PPL will not require the Entry Immunization form or CRC if the agency you are attending does not require it.

    However, if you are are planning on attending an agency onsite (where approved), you will require all of the documentation noted on each program's FAQ page noted using the link below:

    REQUIRED PAPERWORK FOR PLACEMENT

    You can view your program’s FAQ page for a list of required paperwork.

    NOTE:
    The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements where the student is attending in person.

    Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.

    ENTRY IMMUNIZATION FORM

    The completion of the Entry Immunization form (EIF) ensures that you have taken the necessary precautions to avoid contracting or spreading disease or illness.

    These forms can take a significant amount of time to complete so it is strongly advised that you make an appointment with your family doctor or the Durham College Health Centre (on campus) to get these forms filled out as soon as possible.

    You MUST have an approved EIF before you can attend placement, and it must remain valid for the duration of your placement.

    Print the Entry Immunization Form and bring it with you to your doctor’s appointment.  The doctor will need to fill out the forms completely.

    Please note: The Health Care Provider information page included in the form explains each immunization that is required. Please bring this with you to your doctor’s appointment.

    If you have completed this form in the recent past, you may be able to use the same form providing all of the immunizations are still up to date.

    If you do not have a family doctor, you can make an appointment with the Campus Health Centre.
    Campus Recreation and Wellness Centre – Room G1030
    T: 905.721.3037
    F: 905.721.3133
    E: healthcare@dc-wp.lndo.site

    Hours of Operation Mon. to Fri. 9 a.m. to 5 p.m.

    CRIMINAL REFERENCE CHECKS (WITH VSS)

    You must have a current Criminal Record Check with Vulnerable Sector Screening submitted by the due date in order to attend placement.

    Criminal Reference Checks must be uploaded to Verified by Synergy Gateway.

    You will be required to keep an original CRC to show your agency host.

    The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement. – example: Regional Daycare centres often require the CRC is no more than 1 month old).

    Winter Placements – If your placement begins in January, the CRC cannot be issued prior to August of the previous year.

    Spring Placements – If your placement begins in May, the CRC cannot be issued prior to December of the previous year.

    Fall Placements – If your placement begins in September, the CRC cannot be issued prior to April of the same year. 

     

    CRIMINAL REFERENCE CHECK REQUESTS

    • Durham Region & Outside Durham (except Toronto Police Services)
      To request a Criminal Record Check and/or a Vulnerable Sector Screen a student may be required to provide a letter from the College on letterhead, with a staff signature stating the reason the check(s) are required.
      This letter is available at this link:  Criminal Reference Check Request Letter

     

    • Toronto Police Services: If you are from the Toronto area, you will need to book an appointment with Durham College’s Director of Campus Safety, Tom Lynch, to have your form signed.
      You must bring two pieces of Photo Identification with you.
      To arrange this appointment, please contact Yvette Greenall – Administrative Assistant Office of Campus Safety T: 905.721.2000 ext 3294.

    FIELD PLACEMENT FAQs

    PROGRAM SPECIFIC FIELD PLACEMENT FAQs

    All of the required forms for submission are listed in your program's FAQ pages below.

    NOTE: 
    The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements.

    Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.

    Click on your program name below to view specific faqs

    VERIFIED BY SYNERGY GATEWAY

    Please note:  Students are NOT required to upload paperwork for PPL placements during COVID-19. 

    Any paperwork required will only be uploaded to the DC Connect Pre-Placement Paperwork Module.