Field Placement

Important Note About Field Placements

The Covid-19 pandemic is having a significant impact on student placements.  Currently, placements have been suspended at hospitals, daycare centres and community agencies, and many agencies have suspended their operations for the foreseeable future.  In addition, various services through which students normally obtain pre-placement documents have been suspended.

As such, the new Spring 2020 pre-placement documentation deadline will be communicated once the Covid-19 restrictions have been lifted.  Rest assured that once services resume, students will be given the appropriate amount of time to obtain the required documentation for field placement eligibility.  This date will be posted on our website as soon as it is available.

At this time, an exact start date for spring placements to begin is not yet available. 

For Durham College Covid-19 updates, please visit https://www.durhamcollege.ca

PAPERWORK SUBMISSION DEADLINES

SPRING 2020

FALL 2020

WINTER 2021

Paperwork Submission OPENS

MAR 2, 2020

JUL 6, 2020

TBA

Paperwork Submission CLOSES

TBA

AUG 24, 2020

TBA

TERM START & END DATES

MAY 12 – AUG 18

SEP 8 – DEC 15

TBA

The Centre for Professional and Part-Time Learning is now utilizing a third party documentation verification platform called Verified  by Synergy Gateway.

The following program's placements will be using this service:

Early Childhood Education Field Placement - Levels 1, 2 & 3
Observing the Young Child course
Early Childhood Education Resource Consulting Field Placement - Levels 1 & 2
Educational Support Field Placement - Levels 1, 2 & 3
Mental Health Nursing Practicum
Palliative Care Field Placement
Perinatal Obstetrics Practicum
Retirement Communities Field Placement
Social Services Worker Field Placement - Levels 1, 2 & 3
Victimology Field Placement
The three placements below will NOT be using Verified by Synergy Gateway for documentation collection.

If you are interested in applying for one of the following placements, please click the appropriate course name for further instructions.

ONLINE COURSE REGISTRATION – BUSINESS PROGRAMS ONLY

SPRING 2020

FALL 2020

WINTER 2021

Business Field Placement Registration Opens:

DEC 9, 2019

JUL 13, 2020

TBA

Business Field Placement Registration Closes:

*TBA

AUG 24, 2020

TBA

*Please visit https://durhamcollege.ca for all Covid-19 updates.

STEPS TOWARD PLACEMENT

Step 1 - Paperwork Module Activation

All students wishing to apply for a field placement, must first request to be activated in their program's Pre-Placement Activation Module in order to submit the required documentation by the posted deadline.

NOTE:   SPRING 2020 module activation requests will be accepted from March 2 - April 10, 2020 ONLY.

Please complete the following steps below in order to request activation for DC Connect and access to Verified by Synergy Gateway:

Email pplplacements@durhamcollege.ca and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3

NOTES

  • Requests received after 2pm will be processed the next business day.
  • Please submit your request only once.
  • Students will be required to upload pre-placement paperwork to VERIFIED by Synergy Gateway which is Durham College's third party documentation submission partner.  Once you have been activated with VERIFIED by Synergy Gateway, you must begin uploading your required paperwork to Synergy's platform.  (NOTE: Students will receive an email to their dcmail.ca email address from SYNERGY GATEWAY with login instructions as soon as Synergy Gateway has added them to the system.)
  • Students will also be required to upload their program's field placement application in the DC Connect Placement Application module
  • Students are required to monitor their dcmail.ca email account during the application process and throughout placement, as placement correspondence will only be sent to the student's dcmail.ca address.  Personal email addresses will not be used.
Step 2 - Placement Eligibility

PLACEMENT ELIGIBILITY

  • Students must complete ALL prerequisite courses prior to applying for field placement.
    Note: Some of the Business programs, All Health programs and ECE Field Placement #3 require that ALL courses in the program must be completed prior to registering for the final placement component.
  • Students must also have a minimum Grade Point Average (GPA) of 2.0 or higher in order to be eligible for placement.
  • Students must meet all paperwork and registration deadlines.
Step 3 - Uploading Paperwork

Students are required to upload placement paperwork in both DC Connect and Verified by Synergy Gateway.

NOTE:  Business students upload ALL paperwork to DC Connect ONLY.

  • Once you have access to the DC Connect Application Module and Verified by Synergy Gateway, please read and follow all of the instructions outlined in each platform.
  • Upload the required documentation to each platform as instructed.
  • Students must regularly check both platforms to ensure documentation has been accepted and approved.
  • Failure to submit all complete, required documentation by the deadline will result in not being eligible for placement for the current term.

DC CONNECT

Students must upload ONLY their placement application form to DC Connect for review.  The remainder of the documents will be uploaded to Verified by Synergy Gateway.

You will be advised if any missing or additional information is required in the feedback section for that submission folder in DC Connect. Once you have uploaded your application, you must continue to check DC Connect until a grade for that submission has been assigned. Failure to check feedback could result in missed paperwork deadlines if any corrections are required.

VERIFIED BY SYNERGY GATEWAY

Students will upload ALL Pre-Placement Documents to Verified by Synergy Gateway with the exception of the Field Placement Application (see DC Connect note above).

IMPORTANT:  For Verified by Synergy Gateway information, details and instructions, please review the Verified by Synergy Gateway Information page of our website.

 

PLEASE NOTE: Any correspondence regarding paperwork/placement status, including clearance email, from both PPL and Synergy Gateway will be sent to your DCMAIL email account.  Please ensure you are checking this account regularly. 

Step 4 - Paperwork Review & Approval

For documents uploaded to DC Connect, the PPL Placement Officer will review and grade submissions during the time the module is available, as noted on the website.

Documents uploaded to Verified by Synergy Gateway will be reviewed and approved solely by Synergy Gateway, as such, questions must be directed to Synergy's helpdesk at www.synergyhelps.com

Once ALL paperwork has been reviewed and approved in both platforms, each student will recieve an email to his/her dcmail.ca email address with permission to register for their field placement course.

Step 5 - Permission to Register for Field Placement

Students in the following programs will receive permission to register (via email to their dcmail.ca email address) only when all of their documentation has been reviewed and approved by both PPL and Synergy Gateway.

  • Early Childhood Education Field Placements & Observing the Young Child Course
  • Early Childhood Education Resource Consulting Field Placements
  • Educational Support Field Placements
  • Justice & Emergency Services Placements
  • Nursing Field Placements
  • Retirement Communities Field Placement
  • Social Service Worker Field Placements

BUSINESS FIELD PLACEMENTS

  • Students may register for the field placements in Business programs online at any time before the deadline noted on the PPL Field Placement website.
  • Students are responsible for meeting the registration and paperwork deadlines.  Failing to do so will result in forfeiting placement for the current term.
  • Business students do not need to wait for paperwork to be approved before you register for your course.  It is important that students register by the posted deadline.
Step 6 - Agency Approval and Confirmation

Once the student has been granted permission to register for their placement, the PPL Placement Officer will contact each student's placement agency host to secure the student's placement.

Your patience is appreciated during this time, as this process is lengthy and many students from all programs are being placed at the same time.

Step 7 - Field Placement Clearance

Once the student's host agency has been secured and/or approved, the student will receive an official clearance email sent to their dcmail.ca email address ONLY.

Please note: 

  • The approval of documents uploaded to Synergy Gateway, does not give you permission to begin your placement hours.
  • You are not to begin any placement hours until you have been officially cleared by the PPL Placement Officer.
  • Any hours completed prior to clearance will not be counted and must be made up prior to the course end date.
  • Clearance will only be sent to the student's dcmail.ca email account - personal email addresses will not be used.

FIELD PLACEMENT INFORMATION

REQUIRED PAPERWORK FOR PLACEMENT

You can view your program’s FAQ page for a list of required paperwork.

NOTE:
The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements.

Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.

ENTRY IMMUNIZATION FORM

The completion of the Entry Immunization form (EIF) ensures that you have taken the necessary precautions to avoid contracting or spreading disease or illness.

These forms can take a significant amount of time to complete so it is strongly advised that you make an appointment with your family doctor or the Durham College Health Centre (on campus) to get these forms filled out as soon as possible.

You MUST have an approved EIF before you can attend placement, and it must remain valid for the duration of your placement.

Print the Entry Immunization Form and bring it with you to your doctor’s appointment.  The doctor will need to fill out the forms completely.

Please note: The Health Care Provider information page included in the form explains each immunization that is required. Please bring this with you to your doctor’s appointment.

If you have completed this form in the recent past, you may be able to use the same form providing all of the immunizations are still up to date.

If you do not have a family doctor, you can make an appointment with the Campus Health Centre.
Campus Recreation and Wellness Centre – Room G1030
T: 905.721.3037
F: 905.721.3133
E: healthcare@dc-wp.lndo.site
Hours of Operation Mon. to Fri. 9 a.m. to 5 p.m.

CRIMINAL REFERENCE CHECKS (WITH VSS)

You must have a current Criminal Record Check with Vulnerable Sector Screening submitted by the due date in order to attend placement.

Criminal Reference Checks must be uploaded to Verified by Synergy Gateway.

You will be required to keep an original CRC to show your agency host.

The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement. – example: Regional Daycare centres often require the CRC is no more than 1 month old).

Winter Placements – If your placement begins in January, the CRC cannot be issued prior to August of the previous year.

Spring Placements – If your placement begins in May, the CRC cannot be issued prior to December of the previous year.

Fall Placements – If your placement begins in September, the CRC cannot be issued prior to April of the same year. 

 

CRIMINAL REFERENCE CHECK REQUESTS

  • Durham Region & Outside Durham (except Toronto Police Services)
    To request a Criminal Record Check and/or a Vulnerable Sector Screen a student may be required to provide a letter from the College on letterhead, with a staff signature stating the reason the check(s) are required.
    This letter is available at this link:  Criminal Reference Check Request Letter

 

  • Toronto Police Services: If you are from the Toronto area, you will need to book an appointment with Durham College’s Director of Campus Safety, Tom Lynch, to have your form signed.
    You must bring two pieces of Photo Identification with you.
    To arrange this appointment, please contact Yvette Greenall – Administrative Assistant Office of Campus Safety T: 905.721.2000 ext 3294.

FIELD PLACEMENT FAQs

PROGRAM SPECIFIC FIELD PLACEMENT FAQs

All of the required forms for submission are listed in your program's FAQ pages below.

NOTE: 
The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements.

Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.

Click on your program name below to view specific faqs

VERIFIED BY SYNERGY GATEWAY FAQs

What is Verified by Synergy Gateway?

SYNERGY GATEWAY
Is a leading provider of healthcare and compliance solutions for colleges across Canada. Durham College has partnered with Synergy Gateway to provide our students with services to assist them in the successful completion of their program’s clinical placement requirements.
Synergy Gateway has a proprietary platform called “Verified” that is used by students across Ontario for the purpose of digitally collecting required placement documents for verification.
This process of digitally uploading your placement documents and having them validated by Synergy is known as ‘Electronic Student Permit Checking’ or ‘ESPC’. With the introduction of ESPC, Synergy Gateway has eliminated the need for you to attend an in person appointment and allows you to complete your placement requirements from the comfort of your home.

Do I need to upload my paperwork to Verified by Synergy Gateway?

If you are in one of these programs, YES - You will need to upload your paperwork to Verified by Synergy Gateway (and upload your application form to DC Connect):

  • Early Childhood Education
  • Early Childhood Education Resource Consulting
  • Educational Support
  • Mental Health Nursing
  • Palliative Care
  • Perinatal Obstetrics Nursing
  • Retirement Communities
  • Social Services Worker
  • Victimology

If you are in one of these Business programs, you will upload your paperwork to DC Connect ONLY:

  • Accounting Diploma
  • Human Resources Management Diploma
  • Human Resources Management Graduate Certificate
What are the benefits of using Verified by Synergy Gateway?
  • The simplified process clearly communicates field placement requirements and due dates to students
  • Allows students to upload, access and store multiple documents required for field placements using a smartphone, tablet or computer  24 hours a day/ 7 days a week
  • Student Helpdesk and Video Guides assist students in completing the Electronic Student Permit Checking process.
  • Access to real-time data allows DC Field Placement Officers to monitor students status for field placement
  • Meets PHIPA/FIPPA standards, data retention is in accordance with Durham College Information Management Policy & Procedure.
What is My Virtual Doctor?

As students of Durham College, you are also able to take advantage of an exclusive service Synergy Gateway offers only to students – My Virtual Doctor.

My virtual doctor can help you with completing your Entry Immunization Form, specialist referrals, prescriptions, consult on health matters and much more.

The Doctors are all trained on your school’s requirements, plus this is FREE with a valid Ontario Health Card and available at a very low cost for International Students. All of this from the comfort of your own home!

To see how you can benefit from this service go to http://govirtualdoctor.com

How do I access the Verified platform?

Verified is available through secure username and password.

Login instructions are emailed to your school email account (DC Mail) after the PPL Placement Officer has conducted your prerequisite and GPA audit.  This is expected to take up to 48 hours from the time your PPL activation request is processed.

Use this link to access Verified or click the logo below: https://cpp.smartsimple4.biz/s_Login.jsp

I need help. Can I contact Synergy Gateway?

Students can contact Synergy Gateway directly through their help desk by submitting a ticket online at www.synergyhelps.com

The Synergy Gateway help desk hours are Monday to Friday from 10am - 3pm, excluding holidays.