Field Placements

Field Placement Updates During COVID-19

Please click this link to view the Winter 2021 Field Placement Status Update.  This link will show what options are available for placements in the Fall 2020 term)
Last update: October 20, 2020.  Other Winter 2021 updates will be provided as they become available - please check back often.





FALL 2021

Paperwork Submission/Activation OPENS

October 19, 2020

March 8, 2021

July 5, 2021

Paperwork Submission/Activation CLOSES

November 30, 2020

April 19, 2021

August 16, 2021

Paperwork Submission Deadline
(DC Connect only)

December 7, 2020

April 26, 2021

August 30, 2021



January 12 – April 20, 2021
*Students will not begin placement hours before January 12, 2021.

May 11 – August 17, 2021
*Students will not begin placement hours before May 11, 2021.

September 14 – December 21, 2021
*Students will not begin placement hours before September 14, 2021.


Step 1 - Paperwork Module Activation

Winter 2021 Activation requests are now closed.
Spring 2021 activation requests will be accepted starting March 8, 2021.

All students wishing to apply for a PPL field placement, must request activation in order to submit the required documentation by the posted deadline.

Please complete the following steps below in order to request activation for DC Connect:

Email and provide the following information:

  1. First & Last Name
  2. Student ID Number
  3. Program Name
  4. Placement level (if applicable) eg: Level 1, 2 or 3
  5. READ the notes below carefully:


  • Placement activation for the Fall 2020 term is now closed.
  • Winter 2021 activation requests will be accepted from March 8 to April 19, 2021 ONLY.
  • This process is for PPL students only. If you are not a PPL student, you must contact your school office for field placement details and instructions.
  • Virtual Placements will require additional paperwork found in the DC Connect Pre-Placement Paperwork Module.
  • In person placements will require health forms and a Criminal Reference Check with Vulnerable Sector Screen (CRC w/VSS).
  • Virtual placements do not require health forms, but your agency may request a CRC w/VSS. Please check with your chosen agency.
  • Activation requests received after 2pm will be processed the next business day.
  • It may take up to 2 business days to gain access to the modules in some cases.  Students are required to check DC Connect daily for the addition of the Paperwork module (a separate email from the PPL department will not be sent).
  • Please submit your activation request only once.
  • Students will be required to upload their program's field placement documentation to DC Connect only. Students will NOT be required to upload documentation to Synergy Gateway during COVID-19.
  • Students are required to monitor their email account during the application process and throughout placement, as placement correspondence will only be sent to the student's address.  Personal email addresses will not be used.
Step 2 - Placement Eligibility


  • Students must complete ALL prerequisite courses prior to applying for field placement.
    Note: Some of the Business programs, All Health programs and ECE Field Placement #3 require that ALL courses in the program must be completed prior to registering for the final placement component.
  • Students must also have a minimum Grade Point Average (GPA) of 2.0 or higher in order to be eligible for placement.
  • Students must meet all paperwork and registration deadlines.
Step 3 - Uploading Paperwork

Students are required to upload placement paperwork to DC Connect only during COVID-19.

  • Once you have access to the DC Connect Pre-Placement Paperwork Module, please read and follow all of the instructions outlined in the platform.
  • Upload the required documentation to the platform as instructed.
  • Students must regularly check DC Connect to ensure documentation has been accepted and approved.
  • Failure to submit all complete, required documentation by the deadline will result in not being eligible for placement for the current term.


You will be advised if any missing or additional information is required in the feedback section for that submission folder in DC Connect. Once you have uploaded your application, you must continue to check DC Connect until a grade for that submission has been assigned. Failure to check feedback could result in missed paperwork deadlines if any corrections are required.


PLEASE NOTE: Any correspondence regarding paperwork/placement status, including clearance email, from both PPL and Synergy Gateway will be sent to your DCMAIL email account.  Please ensure you are checking this account regularly. 

Step 4 - Paperwork Review & Approval

For documents uploaded to DC Connect, the PPL Placement Officer will review and grade submissions during the time the module is available, as noted on the website.

Once ALL paperwork has been reviewed and approved, each student will receive an email to his/her email address with permission to register for their field placement course.

Step 5 - Permission to Register for Field Placement

Students in the following programs will receive permission to register (via email to their email address) only when all of their documentation has been reviewed and approved by PPL.

  • Early Childhood Education Field Placements & Observing the Young Child Course
  • Early Childhood Education Resource Consulting Field Placements
  • Educational Support Field Placements
  • Justice & Emergency Services Placements
  • Library Technician Field Placements
  • Nursing Field Placements
  • Retirement Communities Field Placement
  • Social Service Worker Field Placements


  • Students may register for the field placements in Business programs online at any time before the deadline noted on the PPL Field Placement website.
  • Students are responsible for meeting the registration and paperwork deadlines.  Failing to do so will result in forfeiting placement for the current term.
  • Business students do not need to wait for paperwork to be approved before you register for your course.  It is important that students register by the posted deadline.
Step 6 - Agency Approval and Confirmation

Once the student has been granted permission to register for their placement, the PPL Placement Officer will contact each student's placement agency host to secure the student's placement.

Your patience is appreciated during this time, as this process is lengthy and many students from all programs are being placed at the same time.

Step 7 - Field Placement Clearance

Once the student's host agency has been secured and/or approved, the student will receive an official clearance email sent to their email address ONLY.

Please note: 

  • The approval of documents uploaded, does not give you permission to begin your placement hours.
  • You are not to begin any placement hours until you have been officially cleared by the PPL Placement Officer.
  • Any hours completed prior to clearance will not be counted and must be made up prior to the course end date.
  • Clearance will only be sent to the student's email account - personal email addresses will not be used.


COVID-19 Restrictions

Please note:  During the COVID-19 pandemic, access to services may not be possible due to service closures and extended waiting periods.

If you are planning on a VIRTUAL placement, PPL only requires the documentation found in the DC Connect Pre-Placement Paperwork Module to be provided.  PPL will not require the Entry Immunization form or CRC if the agency you are attending does not require it.

However, if you are are planning on attending an agency onsite (where approved), you will require all of the documentation noted on each program's FAQ page noted using the link below:


You can view your program’s FAQ page for a list of required paperwork.

The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements where the student is attending in person.

Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.


*NOTE:  The Entry Immunization form is required for IN PERSON placements only.  If you are doing a VIRTUAL placement, you do not require the EIF.  However, if you opt for an In-Person placement AFTER you have been approved for a virtual placement, you will not be able to upload the EIF after the posted deadline.

The completion of the Entry Immunization form (EIF) ensures that you have taken the necessary precautions to avoid contracting or spreading disease or illness.

These forms can take a significant amount of time to complete so it is strongly advised that you make an appointment with your family doctor or the Durham College Health Centre (on campus) to get these forms filled out as soon as possible.

You MUST have an approved EIF before you can attend placement, and it must remain valid for the duration of your placement.

Print the Entry Immunization Form and bring it with you to your doctor’s appointment.  The doctor will need to fill out the forms completely.

Please note: The Health Care Provider information page included in the form explains each immunization that is required. Please bring this with you to your doctor’s appointment.

If you have completed this form in the recent past, you may be able to use the same form providing all of the immunizations are still up to date.

If you do not have a family doctor, you can make an appointment with the Campus Health Centre.
Campus Recreation and Wellness Centre – Room G1030
T: 905.721.3037
F: 905.721.3133

Hours of Operation Mon. to Fri. 9 a.m. to 5 p.m.


You must have a current Criminal Record Check with Vulnerable Sector Screening submitted by the due date in order to attend placement.

Criminal Reference Checks must be uploaded to Verified by Synergy Gateway.

You will be required to keep an original CRC to show your agency host.

The Criminal Reference Check must be valid within 6 months of your placement, and remain valid for the duration of your placement. (Note: Depending on where you are placed, your placement host may require a CRC newer than Durham College’s requirement. – example: Regional Daycare centres often require the CRC is no more than 1 month old).

Winter Placements – If your placement begins in January, the CRC cannot be issued prior to August of the previous year.

Spring Placements – If your placement begins in May, the CRC cannot be issued prior to December of the previous year.

Fall Placements – If your placement begins in September, the CRC cannot be issued prior to April of the same year. 



  • Durham Region & Outside Durham (except Toronto Police Services)
    To request a Criminal Record Check and/or a Vulnerable Sector Screen a student may be required to provide a letter from the College on letterhead, with a staff signature stating the reason the check(s) are required.
    This letter is available at this link:  Criminal Reference Check Request Letter




All of the required forms for submission are listed in your program's FAQ pages below.

The Entry Immunization form (EIF) and the Criminal Reference Check (CRC) are required for ALL program field placements.

Business placements do not require an EIF unless attending placement in an agency where the student is in contact with vulnerable persons, or where the agency requests it.

Click on your program name below to view specific faqs


Please note:  Students are NOT required to upload paperwork for PPL placements during COVID-19. 

Any paperwork required will only be uploaded to the DC Connect Pre-Placement Paperwork Module.