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  • Office Administration – Executive (Four consecutive semesters)

Office Administration – Executive (Four consecutive semesters)


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Credential
Ontario College Diploma
Location
Whitby
OCAS Code
OFEF
Next Intake
September 2023
View all intakes
Faculty
Faculty of Business
Length
Four consecutive semesters
Laptop
Learn more about laptop requirements
Delivery
More than 75% of this program is delivered in-person. Learn more.
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Saturday, April 1 Register Now for Open House

Program Overview

Executive assistants are administrative professionals who contribute to the effectiveness of an office in an important way. They manage projects and budgets, make travel arrangements and manage events, prepare communication and take on a collection of essential tasks. Excellent at time management, project management and multi-tasking, they are critical to any organization. You will learn from professionals who are current in their field and will have the opportunity to enhance your resumé with real-life work experience.

This compressed program is delivered in four consecutive semesters, which means you are ready to graduate in only 16 months. Classes in this program are offered on three consecutive days each week.

Intakes and Availability

Date Domestic Availability International Availability
September 2023OpenClosedApply now
ProgramHighlights
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Field Placement
Fast Track
Practical Learning

Admission Requirements

  • Ontario Secondary School Diploma (OSSD) or Mature Student Status
    AND
  • Grade 12 English (C or U)

Tuition

  • Year one domestic: $2,722 (CAD)
  • Year one international: $14,186 (CAD)

View full costs

Semester 1 Courses

  • Communication Foundations (COMM 1100)
  • Document Production 1 (COMP 1117)
  • Keyboarding Fundamentals (COMP 1118)
  • General Education Elective (GNED 0000)
  • Technology and Office Procedures (INFT 1106)
  • Office Professionalism 1 (SOCI 1101)

View all courses

Field Placement
Field Placement
Fast Track
Fast Track
Practical Learning
Practical Learning

Career Options

WHAT YOU COULD BE:

  • Administrative Assistant
  • Accounts Payable Clerk
  • Executive Assistant
  • Customer Service Representative
  • Human Resources Assistant
  • Office Manager
  • Sales Support Representative

View all career options

Program Details

Classes in this program are offered in a compressed format on three consecutive days each week.

This two-year diploma program is designed to provide you with the skills and knowledge required of an executive office assistant. You will gain extensive practical understanding and knowledge of office concepts; business operations and procedures; current computer software; and how to collaborate on various management activities.

The Office Administration – Executive program is available in both a two-year format and a compressed (four consecutive semesters) option. Please note: Students who choose the compressed, fast-track option will not have a semester off/summer break.

You will develop your skills through various learning methods such as group and individual projects, discussions, lectures, case studies and office simulations.

Emphasis is placed on the practical demands of the job including:

  • High-level word processing skills
  • Preparing professional documents with accuracy
  • Developing presentation, Internet, email, project management, spreadsheet and database skills in a network environment
  • Interpersonal and human relations
  • Meeting deadlines
  • Organizing activities

If you choose to pursue this option, you should enjoy working on computers and interacting with others. In addition, you must be willing to work to develop a professional level of ability in business skills.

Please note: You will be required to achieve a keyboarding speed of 45 net words per minute to graduate.

Upon successful completion of your first year, you may elect to finish your studies and graduate with a one-year Ontario college certificate in Office Administration. Please make arrangements through the Office of the Registrar.

Students will be provided various Microsoft Office user specialist (MOS) certification opportunities.

ACCREDITATIONS AND ASSOCIATIONS

You can increase your marketability by leveraging the learning built directly into the program to help you obtain the following additional credentials:

  • Microsoft Office Specialist Certification - Word Associate
  • Microsoft Office Specialist Certification - PowerPoint Associate
  • Microsoft Office Specialist Certification - Excel Associate

BOARDS OF TRADE AND CHAMBERS OF COMMERCE PARTNERSHIP

First-year students enrolled in a diploma program or select graduate certificate program through the Faculty of Business will receive a membership to all eight of Durham Region’s Chambers of Commerce and Boards of Trade for the duration of their studies, plus an additional year following graduation. As one of the only colleges in Ontario with this offering, DC is proud to provide students access to local businesses at a regional level.

The eight Chambers of Commerce and Boards of Trade include:

  • Ajax-Pickering Board of Trade
  • Brock Board of Trade
  • Clarington Board of Trade
  • Greater Oshawa Chamber of Commerce
  • Newcastle and District Chamber of Commerce
  • Scugog Chamber of Commerce
  • Uxbridge Chamber of Commerce
  • Whitby Chamber of Commerce

Membership benefits:

  • Opportunities to connect with over 2,500 local businesses and jumpstart your career by networking with potential future employers;
  • Access to professional development events across Durham Region to gain unique business insights and learn from industry leaders; and
  • Learning opportunities to develop the in-demand skills to launch a successful career.

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Program Learning Outcomes

  1. Conduct oneself professionally and adhere to relevant legislation, standards and codes of ethics.
  2. Manage the scheduling, coordination and organization of administrative tasks and workflow within specific deadlines and according to set priorities.
  3. Coordinate the collection, analysis, distribution and response to communications in the workplace to facilitate the flow of information.
  4. Operate and provide support related to the use, maintenance and procurement of office equipment and technologies.
  5. Evaluate, establish and administer a variety of records management systems to ensure confidential, secure, accessible and organized electronic and paper records.
  6. Produce financial documents and reports by identifying and compiling relevant information and using accounting software.
  7. Prepare and produce a variety of business documents using available technologies and applying industry standards.
  8. Use interpersonal, leadership and client service skills to respond to diversity and to support the vision and mission of the organization.
  9. Research, analyse and summarise information on resources and services and prepare summary reports with recommendations.
  10. Select and use information technologies to support communication with internal and external stakeholders and to promote the organisation.
  11. Organize and coordinate meetings, conferences, special events and make travel arrangements, including the preparation of related documentation.
  12. Support the implementation of projects by applying basic principles of project management.

Admission Requirements

  • Ontario Secondary School Diploma (OSSD) or Mature Student Status
    AND
  • Grade 12 English (C or U)

Courses

The courses listed below are for incoming students. If you are a current student, please refer to your program of study for the year you began your program. Your program of study can be found on MyDC.

Semester 1

  • Communication Foundations (COMM 1100)
  • Document Production 1 (COMP 1117)
  • Keyboarding Fundamentals (COMP 1118)
  • General Education Elective (GNED 0000)
  • Technology and Office Procedures (INFT 1106)
  • Office Professionalism 1 (SOCI 1101)

Semester 2

  • Business Writing Strategies (COMM 2710)
  • Document Production 2 (COMP 1221)
  • Financial Administration In The Office (FINC 1200)
  • General Education Elective (GNED 0000)
  • Practical Skills for Employment (SOCI 1203)
  • Office Professionalism 2 (SOCI 1204)

Semester 3

  • Intro to Bookkeeping (ACCT 2103)
  • Word Processing and Email (COMP 2109)
  • Advanced Spreadsheets and Microsoft Integration (COMP 2111)
  • Advanced Keyboarding (COMP 2112)
  • Field Placement Preparation (FDPL 2103)
  • Event and Travel Planning (HOST 2100)

Semester 4

  • Field Placement Sem - Executive (FDPL 2204)
  • General Education Elective (GNED 0000)
  • Desktop Publishing (INFT 2207)
  • Real Estate and Legal Administration (LAWW 2209)
  • Office Management (MGMT 2215)
  • Field Placement (OFEX 2200)
  • Intro to Project Management (PJMT 2203)

Courses and course descriptions are subject to change. Please note that as a result of COVID-19 the 2023-2024 program of study may be modified to accommodate program delivery changes.

Course delivery

More than 75% of this program is delivered in-person.

The rest of the coursework will be delivered using hybrid, flexible or online formats. Students will come to campus to complete in-person learning requirements. Detailed schedules, with course-specific delivery information, will be available after registration. Courses, course descriptions and delivery formats are subject to change.

In-person:
Course is delivered in person, on campus within a classroom, lab, shop or studio.
Flexible:
Course is taught in one of DC’s technology-enabled learning classrooms and online at the same time. Students can choose to attend in-person or online.
Hybrid:
Part of the course is delivered online, remotely, and part is in-person on campus within a classroom, lab, shop or studio.
Online:
Fully remote course delivery.

Costs

Career Options

WHAT YOU COULD BE:

  • Administrative Assistant
  • Accounts Payable Clerk
  • Executive Assistant
  • Customer Service Representative
  • Human Resources Assistant
  • Office Manager
  • Sales Support Representative

WHERE YOU COULD WORK:

  • Corporate businesses
  • Educational institutions
  • Municipal or provincial government
  • Non-profit organizations

Field Placement

Your learning experience will be complemented by a workplace field placement component. This will take place within an office environment, and will provide you with practical, hands-on experience and the opportunity to apply the theories and concepts learned in the Office Administration – Executive program.

Program Transfer, Degree Completion and Additional Credentials

Durham College also offers degree completion opportunities with a number of Canadian and international institutions. Sample diploma-to-degree opportunities include:

  • Bachelor of Commerce (Honours) – Ontario Tech University (Ontario Tech)
  • Bachelor of Arts (Honours) – Educational Studies and Digital Technology – Ontario Tech
  • Bachelor of Professional Arts in Communication Studies – Athabasca University
  • Bachelor of Business Administration – General Business – Davenport University
  • Bachelor of Arts in Information Systems Managements – Institute of Technology, Tralee (Ireland)

Please visit our pathways page to learn more about how you can transfer your credits towards a degree.

Laptop Requirements

RECOMMENDED HARDWARE

  • Laptop: Personal computer (PC). A Mac is not recommended – see notes below*
  • Operating System: Windows 10 Professional (64-bit only) and later
  • Processor: Intel Core i5 or better
  • Memory: 4 GB of RAM (8 GB preferred)
  • Hard Drive: 250 GB or larger (Solid State Drive (SSD) preferred)
  • Warranty: 3 years parts and labour (On-site preferred)
  • 2 USB ports
  • Webcam
  • Microphone (headset preferred)

*Mac Computers

  • Some required software applications are not available for Mac.
  • Students who choose a Mac may need to purchase additional software to complete assessments and class exercises at their own cost.

SOFTWARE REQUIREMENTS

  • Windows 10 Professional (64-bit only)
  • Microsoft Office 2019 or 365 (Students will be provided access to Microsoft Office 365 through the College’s Microsoft Office account)
  • Chrome
  • Internet Explorer/ Edge
  • Mozilla Firefox
  • Acrobat Reader
  • Windows Media Player

NOTE: Some required software applications are not available for MAC OS or Chromebook. Please ensure that you have access to a PC.

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Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

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