Video Captioning - Keeping Accessibility in Mind
Here are a few resources to help ensure your online video delivery will remain accessible to our students.
Live - PowerPoint has a built-in feature that can be turned on to display live captions of what is being said. This can be displayed below your slide or placed elsewhere on your presentation.
- For instructions on enabling subtitles in your PowerPoint slide show, watch this video on Live Captions and Subtitles or visit the links below:
- NOTE: If your desktop version of PowerPoint does not have the "Always use subtitles" option available on the Slide Show tab, you can: use the web version of PowerPoint instead, or try installing the latest version of the office suite by logging onto Office.com with your college credentials and selecting "Install Office" in the upper right-hand corner.
Recorded - When using the “Record Slide Show” feature to capture PowerPoint recordings, live captions will not be captured (even if "Always Use Subtitles” is enabled). Captioning your recording will happen separately from PowerPoint – this is done once the video has been uploaded to YouTube or Stream. The built-in subtitle feature within PowerPoint is intended for live presentations. Visit this CAFE resource for more information on How to Record Your PowerPoint Slide Show.
Live - Teams has a built-in feature that provides live captions.
- Students are responsible for turning on their own caption preview on their device.
- Students and faculty MUST use the downloaded desktop or mobile app to view live captions.
- Use live captions in a Teams
Recorded – If you are recording classes in Teams, the video recording that is automatically made accessible to your students in Teams, is actually being held in Microsoft Stream, which is an Office 365 video sharing service. Autogenerated captions will ONLY be created if the video language is set. Learn how to do this by watching the video or following the text instructions below.
- Find the video in Teams and click on the "More Options" menu (3 dots) and select "Open in Microsoft Stream". OR, go to Office.com and sign in with your bannerID, followed by @durhamcollege.ca (i.e. email@example.com) and your network password. Step-by-step instructions are available here. Then press "Stream" from your O365 dashboard and select "My Content", then "Videos".
- With the video open in Stream, select the "More Options” menu below the video and choose “Update Video Details”.
- Select a language for the video under the Details section. Once the language has been set, autogenerated captions will be enabled.
- Select “Apply” located at the top, to save these settings.
- Note: Allow time for the captions to be generated in the background. It can take 1-2 times the length of the video, depending on audio complexity, for the captions to be generated and displayed.
- Note: Although there is an option to set the default language in your Stream account settings, this default is not applied to Teams videos. Language must be set on each Teams video within Stream using the above method.
Live - Virtual Classroom does not have a built-in feature for live captions, therefore, if you are using the tool, to use captions please use PowerPoint’s built-in automatic subtitles.
- PowerPoint has a built-in feature that can be turned on to display live captions of what is being said. This can be displayed below your slide or placed elsewhere on your presentation. (see the PowerPoint section of this page for more information)
- Within Virtual Classroom, you can use the "Share your screen" feature to present your lesson content using PowerPoint with subtitles turned on.
Recorded - Great news, by having captions visible during your Virtual Classroom, your recorded class will also have the captions visible, making it accessible without any additional steps. If you require professional captions for your recorded classes, please contact CAFE@durhamcollege.ca .
Depending on how you teach and what you teach, using PowerPoint for your lesson might not be an option, that’s okay! Use the Microsoft Translator Conversations tool, which is a free translation and transcription service that allows spoken audio to be displayed as text in real-time. This ensures accessibility for all.
Follow these instructions to use Microsoft Translator Conversations with Virtual Classroom:
Go to the web version of this tool.
While on the "Start conversation" tab, select the Microsoft icon to login with your Durham College Office 365 credentials.
Enter your name to be displayed and select your language.
You will be provided with a “Conversation code”. For the purpose of using this tool to display captions on your screen while in the Virtual Classroom, it is not required that you share the code. However, if you would like your students to have the option of translating what you are saying, into a language of their choice, you can share this code, which allows them to “Join the conversation” and control the language being displayed on their computer. They also have the option of downloading a transcript.
Turn on Presenter mode in the Settings pane.
Presenter mode will unmute your microphone and everything you say will automatically be displayed in text. Presenter mode will also mute other participants who join using the conversation code.
Your spoken audio will now be displayed in the browser as text in real-time.
Within Virtual Classroom, you can use the “Share your screen” feature to let your students see these text captions being displayed in the browser window (without requiring them to do anything additional on their end).
You can adjust the size of the browser window displaying the captions, so it sits to the side or bottom of your screen, in order to allow space for sharing other content at the same time.
DON’T FORGET: When you are all done, be sure to exit out of the Microsoft Translator Conversation using the door icon in the top right corner.
When exiting the conversation, you will have the option to save a transcript. This text file can then be shared with your students in DC Connect.
By having captions visible during your Virtual Classroom, your recorded class will also have the captions visible, making it accessible without any additional steps.
Additional information about Microsoft Translator Conversations, can be found on this FAQ page.
Sharing Videos With YOUTUBE:
YouTube has auto captions that have come a long way from the initial days of auto captioning. If you are uploading videos to YouTube, please keep the following in mind.
- Depending on the clarity and complexity of the dialogue in the video, some manual editing of the auto captions might be needed.
- Learn how to edit auto captions: read or watch.
- If the auto captions are not sufficient, please see the section below titled “Captioning Service Through The CAFE".
Sharing Videos With Microsoft Stream:
Microsoft Stream is an Office 365 video service that allows faculty and students to upload, view and share videos securely within our organization. If you are uploading videos to Stream, please keep the following in mind:
- Autogenerated captions will ONLY be created if the video language is set.
- Option 1: To set the default language for your Microsoft Stream account, follow these instructions. Notes: This will be applied to new videos, but not change the setting on videos already uploaded to Stream (see Option 2, to set the language on individual videos). There might be a delay in this setting being activated account wide for Stream.
- Option 2: To set the language on individual videos, follow these instructions.
- Once the language has been set, autogenerated captions will be enabled.
- If professional captions are required, contact firstname.lastname@example.org to inquire about having your Stream videos captioned.
CAPTIONING SERVICE THROUGH THE CAFE:
Are the auto captions for your videos inaccurate? Are you sharing a YouTube video that you don’t own and doesn’t have auto captions? The CAFE outsources captioning work to 3PlayMedia for both of these scenarios.
- 3PlayMedia provides a one-week turnaround at the standard rate. Quicker turnaround is possible for a higher fee. All costs are covered by Durham College.
- What is needed from you? A link to your YouTube video (easiest option) or the actual video itself.
- Contact the CAFE at email@example.com to have your video sent for captioning.