Captioning

Are You Meeting LIVE with Teams?

Teams has a built-in feature that provides live captions for meetings taking place within a Team.

Faculty or Student Controlled?

Students are responsible for turning on the live caption preview on their own device.
Faculty do not need to do anything.

Instructions

Step 1 – Use the Desktop Version of Teams

• Participants MUST use the downloaded desktop or mobile app to view live captions.
• To install the latest version of the Office 365 suite (including the desktop version of Teams), go to Office.com and sign-in with your college credentials (bannerID@durhamcollege.ca and network password). Then select Install Office in the upper right-hand corner.

Step 2 – Turn on Captions

• Within a Teams meeting, participants can turn on live captions by clicking on the More actions menu indicated by the 3-dot icon, then select Turn on live captions.
  
  
• For more detailed instructions: Visit Use live captions in a Teams meeting

Are You Sharing a RECORDED Teams channel video?

GOOD NEWS: If you are recording a class in Teams, the recording is now automatically made available to your students with captions. No additional steps are required to generate and apply the captions. When Start recording is selected during your Team meeting, a transcript will automatically be generated and then added to the recording as captions.

Instructions

Step 1 – Start a Meeting

• Start a meeting in the Teams channel using the Meet icon as usual.

Step 2 – Record Meeting

• Open the More actions menu (3-dot icon) and select Start recording. A transcript will automatically be generated and then added to the recording as captions.

Step 3 – Locate & Watch Recording

After the recording has been stopped, the video file can be found in the Files area of the MS Teams channel within a folder called Recordings, or in the Posts area where the meeting was started.

 

Once the captions are available, there will be a CC button on the player that students can use to turn them on. If you do not see this button immediately, the captions might still be processing in the background. Allow time for the captions to be prepared and then check back.

Are You Sharing a RECORDED Teams Scheduled Meeting video?

As a result of a Microsoft Stream update that occurred on July 7th 2021, Teams recordings are now being saved to OneDrive.  If you are recording a meeting scheduled through Outlook, no additional steps are required to generate and apply captions. When Start recording is selected during your Teams meeting, a transcript will automatically be generated and then added to the recording as captions.

Instructions

1. Open the More actions menu (3-dot icon) and select Start recording. A transcript will automatically be generated and then added to the recording as captions.
2. When done, select Stop recording.
3. The recording will be saved in your OneDrive account in a folder labeled “Recordings”. Visit this CTL Microsoft OneDrive resource for information on accessing and using OneDrive.
4. Open the recording. You will notice CC in the control bar at the bottom of the video. This is the closed captioning that was created with the transcription feature.
5. In the top left-hand corner, you will see Share and Copy buttons. This is much like any other OneDrive document. You can share by adding individual names or you can copy the link to the video and paste it wherever needed.

 

Are You Creating a RECORDED Video Note in DC Connect?

DC Connect has a Video Note tool that allows faculty to create webcam video recordings (maximum 30 minutes) directly in DC Connect. Video Notes can be added to content, announcements, assignments and discussion posts. Automatic captions included!

Faculty or Student Controlled?

The faculty member is responsible for enabling the automatic captions for the Video Note.
The student will choose to turn the captions on from within the video player when watching the recording.
The CTL can help with edits of the auto captions, or creation of professional captions if needed.

Instructions

Step 1 – Create a Video Note Recording

• From any HTML editor in DC Connect, select Insert Stuff
  
• Select Add Video Note
• Start recording by selecting New Recording, then Stop Recording when done
• Select Next

Step 2 – Set Video Language and Enable Captions

• Enter the video title and a brief description
• Set the Audio Language
• Enable Automatically generate captions from audio
  (if you do not see these options, scroll down – they might be hidden)
  
• Learn more: For more detailed instructions watch DC Connect: How to Use Video Note

Step 3 – Check for Captions

• Allow time for the captions to be generated. This can take 1-2 times the length of the video, or longer.
• Once the Video Note is done processing you will be able to preview it. When playing the video, click on the More Options menu (3-dot icon). Note: If you do not see the More Options icon, please try a different browser.
  
• When the captions have been generated, a Captions option will display in the menu.
  
• This is the method students will use to turn captions on if they choose.

Step 4 – If Your Captions Need Edits

• Faculty are not able to edit Video Note captions themselves within DC Connect.
• If autogenerated captions are not sufficient, please complete the Captioning Request Form (located at the bottom of this captioning page) to request an update or have professional captions created.

Other Notes

If capture or playback is not working, try using a different browser. Video Note works well with Chrome.

Are You Sharing a YouTube Video That You Own?

YouTube has auto captions that have come a long way from the initial days of auto captioning. YouTube captions should automatically be generated without any additional steps required. If you are uploading videos to YouTube, please keep the following information in mind.

Faculty or Student Controlled?

The faculty member is responsible for ensuring automatic captions for the YouTube video are available. The student will choose to turn the captions on from within the video player when watching the video. The CTL can help with the creation of professional captions if needed.

Instructions

Step 1 – Upload Your Video to YouTube

• Learn how: Visit this CTL resource – Share Your Video

Step 2 – Ensure Your Video Has Captions

• YouTube should automatically create captions for your video without needing to do anything additional.
• Allow time for captions to be generated. Generally, this can take 1-2 times the length of the video, however, this timeframe can be longer depending on the audio complexity and also how busy YouTube is.
• Check to see if your video has captions by looking for a CC button on the player. Select it to display the captions. If captions are present, you’re all set and can share the video with your students.
  
• If your video does not have captions after waiting a day, visit the Automatic Captions on Videos-on-demand section of this YouTube resource. Or contact the CTL for assistance.

Step 3 – If Your Captions Need Edits

• Depending on the clarity and complexity of the dialogue in the video, some manual editing of the autogenerated captions might be needed. Learn how to edit auto captions: read or watch.
• If autogenerated captions are not sufficient, please complete the Captioning Request Form (located at the bottom of this captioning page) to submit your video for professional captioning through the CTL.

Other Notes

Set your video to "Unlisted" if you do not want to share your video with the world. "Unlisted" will keep your video hidden from search engines and YouTube’s search feature. Only people with the link will have access to your video. Learn how to change video privacy settings.

Are You Sharing a YouTube Video That You Don’t Own?

Most YouTube videos will have auto captions available by default, however, if you are sharing a video that you don’t own and it doesn’t have auto captions, the CTL can help. One of the captioning providers the CTL works with can easily caption third-party YouTube videos.

Faculty or Student Controlled?

The faculty member is responsible for ensuring the YouTube videos being shared have captions available.
The student will choose to turn captions on from within the video player when watching the video.
The CTL can help with the creation of professional captions if needed.

Instructions

Step 1 – Check for Captions

• Check for captions on the YouTube video by looking for a CC button on the player. Select it to display the captions. If captions are present, you’re all set and can share the video with your students.
  
• If the YouTube video does not have captions, or the existing captions are not sufficient, continue with the steps below.

Step 2 – Copy YouTube Link

• Copy the YouTube link by clicking SHARE and then copy (or from directly within the address bar of the web browser). This link will be shared in the Captioning Request Form in Step 3.
  
  

Step 3 – Complete the Captioning Request Form

Complete the Captioning Request Form to submit your video for professional captioning through the CTL.

Are You Sharing a Video in Microsoft ONEDRIVE?

Microsoft OneDrive is part of the Office 365 suite and it allows users to store and share files, including videos. Captions can now be generated or uploaded to the videos, making OneDrive an accessible option for sharing videos.

Faculty or Student Controlled?

The faculty member must select the option to generate automatic captions or upload a caption file in the Transcript and Captions section.

The student will choose to turn captions on from within the video player when watching the video.

Instructions (Detailed)

Visit this step-by-step CTL instruction document to learn how to Share Videos Using OneDrive (PDF).

Instructions (QUICK STEPS)

Step 1 – Upload Video to OneDrive

• Upload the video file to OneDrive the same way you would upload other files.

Step 2 – Generate or Upload Captions

• Click on the file name to open the video in viewing mode.
• Select Video settings, in the top right corner. If you do not see this option, press play on the video and the menu options should appear.
  
• Expand the Transcript and captions section and select Generate to create automatic captions, or Upload if you have a professional caption file.
  
• Note that it can take time for automatic captions to be generated. Generally, this can take 1-2 times the length of the video, however, this timeframe can be longer depending on other factors.
• Check to see if your video has captions by looking for a CC button on the player (or look for a transcript displayed to the right of the video). If captions are present, you’re all set and can share the video with your students.
• If your video does not have captions after waiting a day, please contact the CTL for assistance.

Step 3 – If Your Captions Need Editing

• NEW FEATURE COMING: Microsoft is working on additional video features, one being the ability to easily edit captions within the transcript window in OneDrive or Sharepoint.
• If the autogenerated captions are not sufficient, please complete the Captioning Request Form to submit your video for professional captioning through the CTL.

Step 4 - Get a Shareable Link

• Use the Copy link option to get a shareable link to post in DC Connect.
  

Are You Sharing a Video in Microsoft Stream?

Microsoft Stream is an Office 365 video streaming service that allows faculty and students to upload, view and share videos securely within our organization. Microsoft Stream has the ability to autogenerate captions, if the video language has been set.

Faculty or Student Controlled?

The faculty member must set the video language, so captions can be autogenerated.
The student will choose to turn captions on from within the video player when watching the video.

Instructions

Step 1 – Set Video Language to Enable Autogenerated Captions

• Learn how to set the video language to enable autogenerated captions in Microsoft Stream by reading Microsoft Stream: How to Enable Auto Captions (PDF)

Step 2 – Ensure Your Video Has Captions

• Once the video language is set, captions should be automatically generated without needing to do anything additional.
• Allow time for captions to be generated. Generally, this can take 1-2 times the length of the video, however, this timeframe can be longer depending on the audio complexity.
• Check to see if your video has captions by looking for a CC button on the player (or look for a transcript displayed to the right of the video). If captions are present, you’re all set and can share the video with your students.
• If your video does not have captions after waiting a day, please contact the CTL for assistance.

Step 3 – If Your Captions Need Edits

• Depending on the clarity and complexity of the dialogue in the video, some manual editing of the autogenerated captions might be needed. Captions can be edited in the transcript window and by updating the transcript the captions will be automatically updated. Learn how to edit auto captions: Edit the Transcript of a Video in Microsoft Stream.
• If the autogenerated captions are not sufficient, please complete the Captioning Request Form to submit your video for professional captioning through the CTL.

Step 4 - Share in DC Connect

• Learn How to Share a Microsoft Stream Video in DC Connect: Sharing a Stream Video in DC Connect (PDF)