Coursedog

Durham College logo beside Coursedog logo
DC will be moving to Coursedog as our curriculum management platform. This tool replace WebCOT, the Program Learning Outcome Repository (PLOR), curriculum mapping tools (used for annual and comprehensive program review), and the Course Outline Repository. This transition will centralize and streamline course and program quality processes, improving accountability and efficiency.

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Table of Contents

Program Change Guide

With the transition to Coursedog, we are also moving from major and minor change processes to a levelled change approach aligned to the complexity of changes and related approval processes.

LEVEL 1 CHANGES TO CURRICULUM

Executive Deans should be made aware of all changes.

Type of Change

Institutional Timelines

Consultation

Approval

1.1

Essential employability skills

1 semester

prior to implementation

CTL

Program Coordinator

Associate Dean

1.2

Course learning outcomes - minor revision for currency or correction (e.g., spelling, grammar)

1.3

Learning plan in course outline

1.4

Evaluation plan

1.5

Course descriptions

1.6

Course learning outcomes - substantial revision to content or intent (e.g., verb, overall outcome)

1.7

New course development in existing programs or for GNED, breadth or COMM

1.8

Course resources (e.g., textbook, digital applications, etc.)

May 1st for upcoming year

 

LEVEL 2 CHANGES TO CURRICULUM

Type of Change

Institutional Timelines

Consultation

Approval

2.1

Course code

1 semester

prior to implementation

CTL

Program Coordinator

Manager, Academic Quality

Associate Dean

Executive Dean

2.2

PLAR requirements

2.3

Grading mode (P/F ↔ alphanumeric)

2 semesters prior to implementation

2.4

Course name

2.5

Course equivalencies

2.6

Addition of or change to laptop or kit requirements

June 1st one year prior to implementation

 

LEVEL 3 CHANGES TO CURRICULUM

Type of Change

Institutional Timelines

Consultation

Approval

3.1

Conversion from online to F2F or
asynch ↔ synch

2 semesters prior to implementation (per scheduling timelines)

CTL

Program Coordinator

Associate Dean

Executive Dean

Faculty Academic Committee

3.3

Conversion from F2F to online

CTL consult/support required for online development

3.4

Redistribution of course hours/delivery pattern (e.g., 2 hr lect + 1 hr lab ↔ 1hr lect + 2 hr lab)

3.5

Repositioning a course in the POS

1 academic year/cohort prior to implementation

3.6

Pre- and co-requisites: addition, deletion, change

3.7

Course deletion, replacement or substitution

3.8

Course credits or hours*

 

LEVEL 4 CHANGES TO CURRICULUM

It is advisable to consider and proceed with Level 4 changes only after CPR or to meet accreditation or other external requirements.

Type of Change

Institutional Timelines

Consultation

Approval

4.1

Minimum course passing grade

1 semester prior to implementation

CTL

Program Coordinator

**EL

Associate Dean

Executive Dean

Faculty Academic Committee

PPRC

VPA&S

Manager, Academic Quality

4.2

Addition or elimination of program delivery modality*

2 semesters prior to implementation

4.3

Promotion or graduation requirements

1 academic year/cohort prior to implementation

4.4

Adjusting number of semesters or overall program length (option for non-degrees only) *

4.5

Addition, deletion or change to program pathways*

4.6

Introduction or deletion of experiential learning opportunities (non-co-op) **

4.7

Program learning outcomes*

Advisable to consider only after CPR.

4.8

Introduction or deletion of experiential learning opportunities (co-op)**

18 months prior to implementation

4.9

Admissions requirements

May 1st of the year prior to implementation

4.10

Program title*

4.11

Program description*

4.12

Program hours – overall substantial change*

4.13

Program cancellations or suspensions*

As relevant

 

*CHANGES REQUIRING EXTERNAL REVIEW AND APPROVAL

Some changes may require review and approval from accrediting bodies or licensing agencies. It is the responsibility of the program and Academic Faculty to be aware of this and follow appropriate policies and procedures. CTL is available to provide support as required.

It is advisable that these changes receive endorsement from the Program Advisory Committee (PAC).

Type of Change

External Involvement / Approvals

Program learning outcomes

CVS

PEQAB (Degrees Only)

MCU

Program cancellation / permanent suspension

Board of Governors

MCU

Adjusting number of semesters or overall program length (option for non-degrees only)

CVS

MCU

Accrediting body

Program title

CVS

PEQAB (Degrees Only)

MCU

Course credits or hours resulting in change in program hours

May Require:
CVS
MCU

Addition, deletion, or change to program pathways (in or out)

PEQAB (Degrees Only)

Introduction or deletion of experiential learning opportunities

CVS

MCU

PEQAB (Degrees Only)

Addition or elimination of program delivery modality (e.g., flex, fast track)

MCU

*Changes marked with an asterisk (*) may require external review and/or approvals.

Guide to Program Changes (PDF Full Version)

Creating Your Dashboard

To view only the courses you’ve been assigned to, you can apply a filter on your course dashboard. You only need to set this filter once and it will remain available for future use!

To create your custom dashboard:

Creating a Custom Dashboard View in CourseDog (PDF Version)

Course Edits

To proceed, you must know what level of change you are proposing. To make changes at multiple levels, please select the form for the highest-level change you are proposing.

Level One Change (Course Outline):

Most course outline changes will be Level One as these are the changes commonly made during annual review. Level One includes changes to the:

  • Course Description
  • Course Learning Outcomes (CLOs)
  • Essential Employability Skills (EESs)
  • Evaluation Plan,
  • Resources, or
  • Learning Plan,

When selecting the effective academic term, ensure it aligns with the first term the change takes effect for students (i.e., the first semester the course will run with the changes in effect).

To propose a Level One change:

Submitting a Course Proposal in CourseDog (PDF Version)

Note

Level One change proposals include an optional CTL Teaching and Learning Review. If "Yes" is selected, the course outline will be routed to a member of the Teaching and Learning team for review, based on the nature of the request (e.g., course outline review to integrate Indigenous content, implement authentic assessment strategies, etc.).

It is strongly recommended that a CTL review be requested when changes are being made to the Course Learning Outcomes, Description, Evaluation Plan or Ontario Qualifications Framework alignment (degree courses).

Level Two Change:

Level Two changes include proposed changes to the:

  • Course Code,
  • Course Name,
  • Grading Mode,
  • Equivalencies,
  • Capstone Course,
  • Laptop/Bring Your Own Device, or
  • PLAR Requirements.

When selecting the effective academic term, ensure it aligns with the first term the change takes effect for students (i.e., the first semester the course will run with the changes in effect).

To propose a Level Two change:

How To Propose Level Two Change in CourseDog (PDF Version)

Note

Level Two change proposals also allow you to capture level one changes, so you only have to use one form!

Level Three Change:

Level Three changes include changes to:

  • Prerequisites and Corequisites,
  • Course Credits or Hours,
  • Course Delivery Mode,
  • Repositioning a course in a Program of Study, or
  • Deleting, replacing or substituting a course in Program of Study.

When selecting the effective academic term, ensure it aligns with the first term the change takes effect for students (i.e., the first semester the course will run with the changes in effect).

To propose a Level Three change:

Creating a Level Three Course Proposal in CourseDog
(PDF Version)

You are encouraged to reach out to the Manager, Academic Quality prior to submitting a Level 3 change.

Note

Level Three change proposals also allow you to capture Level One and Level Two changes, so you only have to use one form!

Brand New Course Outline:

Once a course code is created in Banner, it will appear in Coursedog overnight. Faculty will be able to edit the blank course outline in the morning.

When selecting the effective academic term, ensure it aligns with the first term the change takes effect for students (i.e., the first semester the course will run with the changes in effect).

To create a brand new course outline:

Adding a New Course Proposal in Coursedog (PDF Version)

Program Edits

Level 4 Change:

Program edits typically arise from the Comprehensive Program Review (CPR) process, accreditation, program standard review or changes to professional requirements. Ensure you speak to the Manager, Academic Quality prior to initiating a Level 4 change proposal.

There are four different forms for Level 4 change based on the impact:

  1. Changes to program delivery mode, length or hours, PLOs, title, or description, or impacts to Program of Study
  2. Changes to admission, promotion, graduation requirements
  3. Pathway changes
  4. Status changes to intake, indefinite or permanent suspension

1. To propose changes to program delivery mode, length or hours, PLOs, title, or description, or impacts to Program of Study:

Proposing changes to program delivery mode, length or hours, PLOs, title, or description, or impacts to Program of Study in Coursedog (PDF Version)

2. To propose changes to admission, promotion, graduation requirements:

Propose changes to admission, promotion, graduation requirements in Coursedog (PDF Version)

3. To propose pathway or articulation changes:

Propose pathway or articulation changes in Coursedog
(PDF Version)

4. Associate/Executive Dean Only – Propose status changes to intake, indefinite or permanent suspension:

Propose status changes to intake, indefinite or permanent suspension in Coursedog (PDF Version)

Note

Only Associate Deans or Executive Deans can submit intake, indefinite or permanent suspension forms. Program Coordinators can submit all other Level 4 changes. If you do not have authorization to submit a proposal, you will see this message:

Associate Deans or Executive Deans suspension form permission message

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