Transcript requests

 A transcript is a copy of your permanent academic record and includes all courses taken at Durham College, years of attendance, program, type of credential awarded and your cumulative grade point average (GPA).

Please note: All academic history is displayed on your transcript.

Official transcripts are stamped with the Durham College seal and arrive in a sealed envelope. Most educational institutions and employers require an official transcript.

An unofficial transcript is accessible via MyCampus and students are able to print them.  Please note the unofficial transcript does not bear the Durham College seal.

We recommend you check with your requestor to determine if you require an official or unofficial transcript.

Obtain an unofficial copy of your transcript through MyCampus by following these steps:

  • Helpful links on the right hand side
  • Student Records
  • View Unofficial Transcript
  • Follow the steps and print

    There is a charge of $14.00 per official transcript payable to your Durham College account. You can make your payment through an online payment from your banking institution using your student ID number as the account number and Durham College – Tuition as the payee or through the MyCampus payment portal.

    Unofficial Transcripts are free of charge on MyCampus.

    You can call the contact center at (905)721-3000. They will ask some identifying questions and provide your number.

    For assistance in resetting your MyCampus password, on the MyCampus page you can select ‘click here’ to reset your account or you can call the IT service desk at (905)721-3333.

    Please complete and submit a Transcript Request form.

    Students who are applying to another Ontario post-secondary institution can request a transcript through OCAS (Ontario Colleges) or OUAC (Ontario Universities). If you are applying to an institution outside of Ontario or do not have an active OCAS or OUAC application please provide the receiving school’s email address in the recipient section of the Transcript Request form

    If your official transcript needs to be sent out of province/country you are required to submit a transcript request form or complete the process on MyCampus and indicate the full email address of the institution it needs to be sent to.

    Students who require a transcript for employment purposes can request an electronic copy be sent directly to the company by providing a contact name and email address. If you do not have a direct contact for this please contact oes@durhamcollege.ca.

    Electronic versions can only be sent to another institution or employer. Official transcripts will not be sent to students via email.

    No. To protect your privacy, we require your signature on the transcript request form.

    During peak times a request will take up to 7-10 business days. During non-peak times a request will take 3-5 business days plus mail delivery time.

    Yes, you can have it mailed to your personal address or to an external institution/location. On the form under the section of “Delivery Method” please check mail and fill out your preferred mailing address.

    No, we do not notify you if you request it to be mailed. If you have not received your transcript within 3 weeks please contact oes@durhamcollege.ca for follow up.

    In response to public health recommendations to limit exposure, we are operating at reduced capacity as such students are currently unable to pick up transcripts.

    Yes, by completing the recipient name and mailing addresses in full. If the transcript is being sent to a third party such as a post-secondary school or employer please provide a recipient email address.

    If your transcript needs to be sent for registration purposes to The Law Society of Upper Canada (LSUC), The Human Resources Professional Association (HRPA), The Ontario College of Social Workers and Social Service Workers (OCSWSSW) and The College of Early Childhood Educators (CECE) here are the steps:

    Paralegal - LSUC

    • Request your transcript at any time
    • Check the box indicating “Hold until after Graduation”
    • Durham College will send your transcript directly to the LSUC following graduation

    Human Resources - HRPA

    • Request your transcript at any time
    • Check the box indicating “Hold until after Graduation”
    • Durham College will send your transcript directly to the HRPA following graduation

    Social Service Worker - OCSWSSW

    • Request your transcript at any time
    • Check the box indicating “Hold until after Graduation”
    • Durham College will send your transcript directly to the OCSWSSW following graduation

    Early Childhood Education - CECE

    • Request your transcript at any time
    • Check the box indicating “Hold until after Graduation”
    • Durham College will send your transcript directly to the CECE following graduation

    Dental Hygiene- CDHO

    • Request your transcript upon program completion; will be accompanied by form C (completed in the school office)
    • Durham College will send your transcript and form C directly to the CDHO following graduation

    Apprenticeships 

    Apprenticeship transcripts are provided by Whitby enrolment services. One transcript is provided upon completion of each level/ program. Subsequent transcript requests and questions should be directed to wes@durhamcollege.ca

    I am an international student that needs to apply for my Post Graduate Work Permit (PGWP)

    For graduating international students who need to apply for a PGWP you can submit your unofficial transcript along with the transcript explanation letter. This is sufficient for immigration purposes, as per IRCC: https://www.canada.ca/en/immigration-refugees-citizenship/services/coronavirus-covid19/students.html#documents.

    For more information on your PGWP click here.

    Calculating GPA

    As per policy statement 2.5 Program Grade Point Average (PGPA) in the Graduation Policy, you can calculate your GPA by dividing the total number of quality points earned by the total number of credit hours for the courses taken.

    Based on this, you will first need to determine your quality points. Quality points are listed along with final grades in your MyCampus or you can calculate using the following instructions:

    Calculating Quality Points To calculate quality points for a course, you will multiply the grade point associated with the numeric grade range (as demonstrated in the chart below) by the number of credit hours in the course.

    For example, if you earned an 80% (identified as a 4.0 in the chart below) in a 3.0-credit hour course, you would have earned 12.0 quality points (4.0 grade points x 3.0 credits).

    Numeric Grade Range

    Grade Points

    90-100

    5.0

    85-89

    4.5

    80-84

    4.0

    75-79

    3.5

    70-74

    3.0

    65-69

    2.5

    60-64

    2.0

    55-59

    1.5

    50-54

    1.0

    Below 50

    0.0

    Note: Pass/Fail Courses do not have a Grade Point value.

    Grade Points are listed in the Academic Grading Policy.

    Once you have your quality points you can calculate your GPA.

    Please see the following chart with an example of a GPA calculation:

    Course

    Final Grade

    Credit Hours

    Quality Points

    Course A

    85

    3.0

    4.5 x 3 = 13.5

    Course B

    75

    3.0

    3.5 x 3 = 10.5

    Course C

    90

    4.0

    5.0 x 4 = 20.0

    Course D

    88

    3.0

    4.5 x 3 = 13.5

    Course E

    94

    5.0

    5.0 x 5 = 25.0
    TOTAL

    18.0

    82.5

    GPA

    82.5/18 = 4.58

    When we divide 82.5 (total quality points) by 18.0 (total credit hours), we get a GPA of 4.58.

    If you calculated the average using your final grades alone (85+75+90+88+94 = 432, divided by 5 courses) you would have received an average grade of 86.4% (which translates in the grade point chart to a 4.5 GPA). While these numbers are close, an average does not factor in the different weighting of courses (placing more GPA value on a 5.0-credit course than a 3.0-credit course). As a result, the 4.5 GPA is not the accurate GPA calculation.

    Grade Designations with Numeric Value – Post- Secondary Programs

    Numeric Grade Range

    Letter Equivalent

    Grade Points

    100 – 90

    A+

    5.0

    89 – 85

    A

    4.5

    84 – 80

    A-

    4.0

    79 - 75

    B+

    3.5

    74 – 70

    B

    3.0

    69 – 65

    B-

    2.5

    64 – 60

    C

    2.0

    59 – 55

    D+

    1.5

    54 – 50

    D

    1.0

    Below 50

    F

    0.0

     

    Some post-secondary programs require a higher than 50% to be considered a passing grade.  Any programs with a higher requirement will be posted in the program guide and course outlines as applicable.

    Grade Designations with Numeric Value – Apprenticeship Programs

    Numeric Grade Range

    Letter Equivalent

    Grade Points

    100 – 90

    A+

    5.0

    89 – 85

    A

    4.5

    84 – 80

    A-

    4.0

    79 - 75

    B+

    3.5

    74 – 70

    B

    3.0

    Below 70

    F

    0.0

    Post - Secondary Programs Effective September 1996 to September 2008

    Grade

    Percentage Range

    Grade Points

    Description

    A+

    90 - 100

    5.0

    Outstanding

    A

    80 - 89

    4.0

    Excellent

    B+

    75 - 79

    3.5

    Very Good

    B

    70 - 74

    3.0

    Good

    C+

    65 - 69

    2.5

    Satisfactory

    C

    60 - 64

    2.0

    Acceptable

    D+

    55 - 59

    1.5

    Conditional Pass

    D

    50 - 54

    1.0

    Conditional Pass

    F

    Below 50

    0.0

    Fail

     

    Post - Secondary Programs Prior to September 1996

    Grade

    Percentage Range

    Grade Points

    Description

    A+

    90 - 100

    5.0

    With Distinction

    A

    80 - 89

    4.0

    Excellent

    B

    70 - 79

    3.0

    Very Good

    C

    60 - 69

    2.0

    Satisfactory

    D

    50 - 59

    1.0

    Marginal Pass

    F

    Below 50

    0.0

    Fail